Junior Finance Operations Specialist (Corporate Cards & Payments)

We’re looking for a junior, detail-oriented Finance Operations Specialist to support day-to-day finance workflows across corporate cards (Ramp/Divvy), checks, and payment operations. This role will help strengthen routine controls and reporting. The scope will start with transactional tasks and expand over time as the candidate ramps up.

Key responsibilities

• Corporate cards (Ramp/Divvy)

• Manage card user setup, card issuance, and cancellations for new hires and departures

• Adjust credit limits/plafonds based on business needs and policy, including occasional urgent requests

• Monitor and validate monthly cash back and other card program credits

• Maintain trackers for card limit changes, exceptions, and recurring issues

• Checks & payments operations

• Track issued checks and confirm clearing/deposits; follow up on outstanding items

• Verify that payments/transactions processed successfully; resolve failed/pending transactions

• Support basic vendor payment administration and documentation tracking

• Controls, reporting, and analysis support

• Perform routine sanity checks (missing transactions, duplicates, unusual spend)

• Prepare weekly status updates: open items, urgent requests handled, exceptions, aging of pending receipts/items

• Pull data and prepare basic spend analysis (by team/vendor, month-over-month variances) for review

• Maintain organized documentation and audit trail in shared drives/tools

On-call / availability (important)

• This role will occasionally need to respond to urgent card limit/plafond requests outside standard business hours (evenings/weekends), when time-sensitive purchases are blocking operations

• Expectations and escalation rules will be defined (what qualifies as urgent, response time targets, and who approves increases)

Required qualifications

• 1–3 years in finance operations, accounting support, AP, expense management, or similar

• Comfortable working in fast-moving environments with frequent requests and shifting priorities

• Strong attention to detail, ownership mindset, and ability to follow through

• Strong communication skills (Slack/email) and good judgment in escalating issues

• Solid Google Sheets/Excel skills (filters, pivots, lookups preferred)

Preferred qualifications

• Experience with Ramp and/or Divvy (or similar tools)

• Experience with QuickBooks Online and/or AP tools

• Familiarity with basic accounting concepts (coding, GL, reconciliations)

• Experience supporting multi-entity environments

Success metrics (first 15 days)

• Reduce finance lead interruptions by taking ownership of card/payment operational requests

• Same-day handling of standard limit changes; defined response targets for urgent requests

• Weekly trackers/reporting consistently delivered and accurate

• Clean audit trail for approvals and limit changes
  
  Location / Work model
  Remote
  Some flexibility required for time-sensitive requests (see “On-call / availability”)