Executive Assistant

<div class="content-intro"><p>At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.</p></div><p>Vast is looking for an <strong>Executive Assistant</strong>, reporting to the<strong> Chief of Staff, </strong>to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.&nbsp;</p> <p>We are seeking a highly organized and proactive Senior Executive Assistant to support our C-Suite Executives in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.</p> <p>This will be a <strong>full-time</strong>,&nbsp;<strong>exempt</strong> position located in our&nbsp;<strong>Long Beach</strong>&nbsp;location.&nbsp;</p> <p><strong>Responsibilities:&nbsp;</strong></p> <ul> <li>Handle sensitive information and matters with a high level of discretion and maintain confidentiality.</li> <li>Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.</li> <li>Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.&nbsp;&nbsp;&nbsp;</li> <li>Draft, review and send communications on behalf of company executives.&nbsp;</li> <li>Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available.</li> <li>Act as a central point of contact, facilitating communication between executives, internal teams and external partners.</li> <li>Track and manage executive expenses and process reimbursements.</li> <li>Support executives in various projects, research tasks, and initi