Detective Bureau Administrative Aide

Detective Bureau Administrative Aide

Division of Public Safety

Job Summary

Duties & Responsibilities:

• Facilitate effective internal and external communication through mail, email, phone, video, and electronic communication platforms.
• Work closely with the evidence custodian assisting with evidence intake, logging, transfer, and management.
• Assist with staff scheduling.
• Assist with project planning and manage associated deadlines and responsibilities.
• Coordinate meetings by scheduling, drafting agendas, and recording accurate minutes.
• Manage the detective bureau budget.
• Supervise student workers, extra-help, or interns as required.
• Manage and control confidential user accounts and credentials for bureau resources.
• Complete and review final drafts of documents and forms for appropriate spelling, syntax, and format.
• Maintain familiarity with department policies and procedures impacting the detective bureau and provide input for revisions/updates as needed.
• Assist with workflow and process improvement.
• Obtain and stock supplies and materials for use by the detective bureau.
• Scan, digitize, and file documents.
• Manage distribution of records to and from outside agencies and track dissemination.
• Run inquiries and compile data from various law enforcement and department resources. Provide summaries and conduct redactions as required.
• Submit written requests as required for internal process and efficient workflow.
• Create and update records.
• Perform other duties as assigned.

Minimum Qualifications:

• High school graduation or equivalent
• Any one or any combination totaling five (5) years (60 months) from the following categories:
  
  • college course work in business, finance, accounting or a related field:
    
    • 60 semester hours or an Associate's degree equals one (1) year (12 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
    • Master's degree or higher equals four (4) years (48 months)
  • progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Preferred Qualifications:

• Experience working with criminal justice records management systems.

Knowledge, Skills and Abilities

• Ability to troubleshoot issues and find effective solutions.
• Strong communication skills for interacting with various agencies and departments.
• Flexibility to adapt to changing procedures and requirements.
• Ability to manage time effectively to meet deadlines and ensure timely processing of documents.
• High level of accuracy in data entry and document management.
• Ability to manage multiple tasks and maintain organized records.
• Ability to adhere to department policy and procedure.

Appointment Information

This is a 100% full-time Civil Service 0058 - Administrative Aide position, appointed on a 12-month basis. The expected start date is as soon as possible after 6/9/2026. The budgeted salary for this position is $55,000.00 - $65,000.00.  Salary is commensurate with qualifications and experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 9, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting.  Application materials should include a cover letter, a resume, and at least three references including contact information. 

This position is not eligible for any type of sponsorship or work authorization.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are t