Accounts Payable Coordinator - Temporary

IPG Photonics is looking for an AP Coordinator to join the Accounts Payable team. Reporting directly to the AP Manager, the role will work closely with vendors, operations and other centralized functions.

 

Responsibilities:

• Enter all invoices, verifying against purchase orders using Three-way purchase order matching
• Research and resolve any discrepancies with invoices, purchase orders, and payments.
• Collaborate with internal departments including Procurement and Receiving to resolve order discrepancies and invoice issues.
• Ensure invoices are matched, approved, processed and paid in a timely manner in compliance with existing company policies and procedures
• Obtain and maintain appropriate approvals and backup for all A/P transactions
• Reconcile vendor statements on regular basis
• Answer/Make phone calls for problem invoices, vendor issues or inquiries
• Resolve any A/P issues; billing questions, disputes, etc.
• Process weekly A/P check runs, ACH batches, and wire transfers
• Issue stop-payments or coordinate purchase order amendments.
• Analyze data using Excel spreadsheets
• Adhere to company policy and strict processing deadlines
• Produce reports as required, including regularly scheduled and on-demand reports
• Investigate Goods Received Not Invoiced (GRNI)

Qualifications

• Bachelor’s Degree in Accounting, Finance or related (preferred)
• 2+ years of accounts payable experience, in a high-volume manufacturing environment
• Strong data entry skills; speed and accuracy
• Proficiency with Microsoft Office; Outlook, Word and Excel
• Ability to work independently in a fast-paced environment
• Strong written and verbal communication skills
• Experience in troubleshooting invoice discrepancies, reconciling vendor accounts and purchase orders
• Detail-oriented and ability to meet deadlines
• Must have ERP experience (Microsoft Navision experience a plus)