Mission Support Officer - Travel Coordinator (VAXCOM)

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Job Description:

Parsons is looking for an amazingly talented Mission Support Officer/Travel Coordinator to join our team! In this role you will get to support deployment activities to U.S. Embassies and Consulates throughout the world.

This position requires an active TS/SCI with a Full-Scope Polygraph.

What You'll Be Doing:

• Become specialized in visa and passport processing, maximizing efficiencies and productivity.
• Gather and review application documents to ensure accuracy and compliance with relevant country specific visa requirements and passport regulations.
• Maintain and track passport reporting documentation to ensure passport validity for all program personnel.
• Liaise with embassies and consulates to track application statuses and address any inquiries or issues promptly.
• Must be able to work independently in a sometimes extremely fast paced environment.
• Act as a liaison and manage relationships with corresponding Government entities.
• Knowledge of international travel regulations processing requirements.
• Assist in identifying known and unknown risks and dependencies related to travel and current events in international locations that may negatively impact the success of a project.
• Coordinate required pre-deployment activities: Training, maintain Synchronized Pre-Deployment and Operation Tracker (SPOT) profiles, Electronic Country Clearances (eCCs) and Letters of Authorizations (LOAs).
• Coordinate with external travel office entities to ensure itineraries, in-country transportation and lodging aligns with scheduled deployment dates.
• Assist Business Operations Team with the production and validation of invoicing activities associated with travel expenses.
• Package and mail passports to ensure travel readiness for deployments.
• Deliver and retrieve passports to/from embassies for processing.
• Coordinate travel reservations for staff/contractors for airline, car rentals, and hotel accommodations.
• Data entry of travel information into designated repository to maintain program level deployment records.
• Maintain custody of travel records and documents for sponsor staff and contractors when not in use.
• Validate incoming and outgoing personnel information to Project Analysts to satisfy daily personnel reporting requirements.

What Required Skills You'll Bring:

• Minimum 5 years of experience or 10 years of experience in lieu of a degree
• MUST possess a valid US driver’s license.
• Excellent attention to detail, must be able to multitask and have a sense of urgency to complete travel tasks within the allotted timeframe provided.
• Excellent communication and organizational skills.
• Excellent customer service acumen.
• Ability to complete required reporting, presentations, and project documentation.
• Ability to maintain highly organized travel reports for reporting/auditing purposes.
• Strong understanding of visa/passport processing guidelines and requirements.
• Ability to successfully process high volume foreign travel.
• Ability to handle stress and work well under pressure while demonstrating analytical and critical thinking.
• Proficient in Microsoft Office products including MS Word, Excel, and Power Point.

What Desired Skills You'll Bring:

• Extensive overseas travel experience.

Security Clearance Requirement:

An active Top Secret SCI w/Polygraph security clearance is required for this position.​

This position is part of our Federal Solutions team.

The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need