Administrative Associate

Job Details

Job Location: Wenatchee, WA 98801Position Type: Full TimeEducation Level: Associate DegreeSalary Range: $24.00 - $28.50 HourlyTravel Percentage: Up to 25%Job Shift: Day

Position Summary:

The Administrative Associate delivers comprehensive and high-level administrative support to both the North Central Director and the Director of Behavioral Health and Crisis. This position demands advanced organizational abilities, sound judgment, and expertise in managing complex schedules, communications, and sensitive information. Acting as a strategic collaborator, the Administrative Associate anticipates leadership needs and proactively addresses challenges to enhance executive effectiveness and overall productivity.
 

Key Responsibilities: 

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements; prioritize and resolve scheduling conflicts efficiently.
• Act as the primary point of contact between the executive and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Prepare, review, and edit correspondence, presentations, and reports; ensure accuracy and timely delivery of all communications.
• Coordinate and support high-level meetings, including agenda development, minute-taking, follow-up actions, and logistics.
• Conduct research, compile data, and prepare briefing materials as needed for executive decision-making.
• Manage special projects and initiatives, collaborating with various departments to achieve objectives.
• Handle confidential and sensitive information with discretion and integrity.
• Manage expense reports, budget and financial documents in support of directors’ needs.
• Identify opportunities to improve processes, workflows, and executive support systems.
• Represent the executive’s office with professionalism and diplomacy both internally and externally.
• Perform other duties as assigned.

Qualifications

Job Requirements: The following requirements are those that are normally required for the performance of this position.  Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:
This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

Non-Physical Requirements:

Education

• Bachelor’s degree preferred
• High school diploma or GED required, with 4 additional years of relevant experience in lieu of the bachelor's degree.

Experience

• Minimum of 3 years of experience an Executive Assistant or related role required
• 7 years of experience preferred

Special Skills

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Outstanding communication skills—both written and verbal.
• Demonstrated ability to manage multiple priorities, work independently, and exercise sound judgment.
• Strong attention to detail and commitment to accuracy.
• Resourceful, proactive, and solution-oriented approach.
• High level of integrity and professionalism.
• Experience in project management or event planning.
• Ability to adapt to changing priorities quickly and efficiently.
• Strong interpersonal skills and the ability to work collaboratively across all levels of the organization.
• Familiarity with managing confidential information and sensitive business matters.

Licensure, Registration, Certification

• Valid Washington State driver’s license and minimum required liability insurance for WA State
• Must be deemed insurable as determined by Catholic Charit