Senior Business Operations Administrator

Description

The Senior Business Operations Support & Assistant Security Coordinator will provide high-level administrative, business operations, and security coordination support to the Pentagon Air Warfare Division (OPNAV N98). This role manages office operations, coordinates executive-level communications, and oversees security procedures for classified materials. The selected candidate will support multiple branches and office facilities, ensuring operational efficiency and compliance with Pentagon security regulations and OPNAV policies. This position requires a detail-oriented professional with extensive experience in business operations, security administration, and executive-level administrative support.

This position is contingent upon contract award. Employment will be subject to TSI securing the contract.

Essential Functions

Business Operations & Administrative Support

• Manage office communication and correspondence, including phone calls, mail sorting, and executive scheduling.
• Maintain and coordinate appointment calendars, conference room reservations, and virtual meeting logistics (VTC, audio bridge, etc.).
• Draft, review, and edit letters, directives, memoranda, and official documentation for leadership approval.
• Prepare and maintain templates, graphical presentations, spreadsheets, and briefings for executive use.
• Track and manage office supplies and equipment inventory, ensuring availability for all personnel.
• Assist with the onboarding and out-processing personnel, ensuring compliance with government policies.

Security Coordination & Compliance

• Support the Directorate Security Coordinator in implementing security policies and safeguarding classified and sensitive materials.
• Log, track, and manage classified documents (up to SECRET level) and coordinate proper disposal procedures.
• Process security clearance requests, visit authorizations, and classified material handling procedures in accordance with DoD and OPNAV regulations.
• Serve as the liaison with the Pentagon Force Protection Agency (PFPA) for facility access requests and security updates.
• Monitor and maintain the Area Access Management (AAM) system for control of space access.
• Prepare classified visit requests and personnel security clearance packages using the Defense Information System for Security (DISS).

Meeting & Event Coordination

• Develop and distribute agendas, meeting minutes, and action item trackers for senior leadership meetings.
• Provide multimedia and audiovisual support for executive meetings and conferences, ensuring seamless operation of VTC systems.
• Coordinate and facilitate travel arrangements, lodging, and reimbursement processing using the Defense Travel System (DTS).
• Archive and store historical documentation and personnel listings for official record-keeping.
• Ensure seamless execution of high-level meetings, off-site conferences, and classified briefings.

Requirements

Required Qualifications

• 10+ years of experience in business operations, administrative management, or security coordination in a government or military setting.
• Strong knowledge of OPNAV security regulations and DoD classified material handling procedures.
• Expertise in office automation and executive-level administrative functions, including document preparation and meeting coordination.
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint), SharePoint, Teams, and security management systems.
• Active or ability to obtain a SECRET security clearance.

Preferred Qualifications

• Experience working in the Pentagon or OPNAV staff supporting senior leadership.
• Knowledge of Navy administrative policies, security protocols, and facility management procedures.
• Experience using Defense Travel System (DTS), Naval Message System (C20IX), and Area Access Management (AAM) systems.
• Familiarity with classified document handling tools, including the Defense Information System for Security (DISS).

TSI Benefits Package

• Medical Insurance (90% employer-paid)
• Dental & Vision Insurance (90% employer-paid)
• 401(k) with employer match
• Generous Paid Time Off (PTO) and Paid Holidays
• Professional Development Assistance
• Tuition Reimbursement
• Life Insurance & Disability Coverage
• Health Savings Accounts (HSA)

This position is contingent upon contract award and final government approval. Candidates selected for this role will be contacted regarding next steps as soon as the contract is