ABOUT US

Liberty Global (NASDAQ: LBTYA, LBTYB and LBTYK) is a world leader in converged broadband, video and mobile communications services. We deliver next-generation products through advanced fiber and 5G networks that connect over 85 million subscribers across Europe and the United Kingdom. Our businesses operate under some of the best-known consumer brands, including Virgin Media-O2 in the UK, VodafoneZiggo in The Netherlands, Telenet in Belgium, Sunrise UPC in Switzerland, Virgin Media in Ireland and UPC in Eastern Europe.

Through our substantial scale and commitment to innovation, we are building Tomorrow’s Connections Today, investing in the infrastructure and platforms that empower our customers to make the most of the digital revolution, while deploying the advanced technologies that nations and economies need to thrive.

Our consolidated businesses generate annual revenue of more than $7 billion, while our joint-ventures in the U.K. and the Netherlands generate a combined $17 billion.

Liberty Global Ventures, our global investment arm, has a portfolio of more than 50 companies across content, technology and infrastructure, including strategic stakes in companies like Plume, ITV, Lions Gate, Univision, the Formula E racing series and several regional sports networks.

We’re always looking for great talent that wants to Grow With Us. If you’re the kind of person who embraces change, challenges the status quo and has a “sky’s the limit” attitude, then our place is your place. Come and join us!

JOB PURPOSE

Reporting to the VP Core Networks the PA will be responsible for administration duties of the VP as well as overall department administration & coordination. This is a demanding, proactive role requiring adherence to deadlines, initiative, high standards and attention to detail and coordination across the company.

KEY ACCOUNTABILITIES

Main Responsibilities:

• General Administration
• Diary management for VP of Core Networks
• Preparing correspondence and presentation materials
• Organising conference calls and video conferences
• Maintaining team action log from staff meetings
• Preparation, collection and distribution of materials and agenda for meetings
• Maintaining an accurate and up to date document management system
• Liaising with departments across the wider LG group
• Ad hoc projects as assigned
• Team holiday and absence time management and monitoring
• Assisting in organisation of team’s attendance at training courses / team away days / celebratory events
• Assisting with managing team appraisals, annual reviews etc.
• Team Assistant to the wider Core Networks team
• Maintain and update pillar organization structure chart on a quarterly basis
• Support onboarding for new joiners and support rotating Graduates transitioning into team
• Basic team member support using Workday, Concur & Oracle, meeting room bookings, etc

Travel:

• Travel bookings and related arrangements for the VP
• Producing itineraries, including flight times, hotel reservations, car transfers, dinners

Finance:

• Responsible for Core Networks expense claims
• Managing and monitoring external fees, raising Purchase Orders.
• Liaising with other relevant P.A.'s in all operating countries

Office Management:

• Ordering, collecting, expensing office lunches/refreshments
• Oracle system approver
• Ordering of stationery and subscriptions
• Ordering and expensing any equipment

Other:

• Personal admin for VP
• Carry out other reasonable duties as requested
• Representing the Company in a professional and presentable manner at all times

KNOWLEDGE & EXPERIENCE

Preferred education/ qualifications:

• Experience working as a PA/Team Assistant at a senior level in a large organization with experience of working across multiple countries and time zones
• Word (advanced)
• Excel (intermediate)
• PowerPoint (at least intermediate knowledge, advanced an advantage)
• An adept and confident communicator with strong interpersonal skills, effective in dealing with people at all levels. Diplomatic and levelheaded.
• Courteous with a collaborative and tolerant working style, a pleasant personality and a good sense of humor
• Comfortable working as part of a big team, a self-starter who is enthusiastic, willing and able to take on responsibility
• Highly organized, pragmatic and reliable, with a high degree of accuracy through due attention to detail
• Flexible and mature outlook, adaptable to changing priorities and comfortable managing workload and deadline pressures
• Enthusiastic self -starter, k