Human Resources Manager

Description

Position Title: Human Resources Manager

Program: HR/Administration

Classification: Exempt, Full Time

Salary Range: $90,000-$95,000 per year

Summary and Range of Authority: The Human Resources Managers’ primary duty is to administer and/or implement all the Human Resources functions of UPAC including employee relations, training, recruitment, benefits administration, workers compensation and leave management.  The Human Resources Manager supervises the HR Representative and administration Receptionist and acts under supervision of the President and CEO.

Essential Duties and Responsibilities:

• Consults with Executive and management team Vice Presidents and Program Managers on staff relations issues to assist with enforcement of policies and improving staff work performance. This includes consulting on performance issues, disciplinary actions, terminations, investigation and resolution of staff complaints, and ensuring that personnel actions comply with policies and laws. Seeks guidance from assigned outside legal counsel as needed.
• Conducts or oversees internal investigations of possible misconduct, including alleged harassment or discrimination, and maintains all proper documentation for same.
• Reviews and coordinates  employee disciplinary action and terminations for consistency with legal requirements.
• Serves as point of contact to all levels of staff to provide interpretation of employment laws and regulations, policies and employment related matters to address and resolve employee relations issues.
• Assesses the training and leadership needs of Executive and management team Vice Presidents and Program Managers. Develops and delivers training with the goal of increasing the effectiveness of supervisors and staff. Plans and coordinates the required annual trainings for the organization.
• Develops and maintains all job descriptions in compliance with federal and state laws and other regulations.
• Oversees and coordinates the hiring process for new employees.
• Manages and administers health plans to ensure legal compliance, including enrollment, termination and qualified event changes; acting as the liaison with and handling communications with benefits brokers, providers and employees regarding the administration of benefits; on-going assessment of benefit needs and costs; open enrollment planning and implementation; reconciling insurance bills and working with broker to correct any issues, and overseeing timely payment of premiums; ensuring ACA and ERISA compliance; and acting as a resource for employees on their benefits questions and needs.
• Manages the UPAC retirement plan,  including acting as plan administrator and ensuring ERISA compliance; acts as liaison with providers and employees regarding the planning, implementation and administration of the retirement plan; coordinating  retirement plan meetings with employees; completing required reports and  IRS documentation and filings in collaboration with outside professionals.
• Responsible for all workers’  compensation administration, including reporting requirements, claims processing, leave and appeal issues, and keeps the President and CEO informed of such matters and recommendations as deemed necessary.
• With assistance from the HR Generalist, administers and monitors all leaves including, but not  limited to, FMLA/CFRA, workers’ compensation, and other leaves allowed by law or UPAC policies; coordinates return to work and other leave issues.
• Administers Illness and Injury Prevention Program; addresses ergonomic and safety concerns; coordinates appropriate training to prevent workplace injuries.
• Provides research, analysis and recommendations for staff compensation as needed.
• Develops various HR-related projects such as performance management, ergonomic assessment program, proper      classification of independent contractors, wellness and wise consumer health care programs, employee satisfaction surveys, safe driving programs for employees, intern and volunteer processes and other projects and programs as needed. 
• Maintains the Employee Handbook so that it is up-to-date and provides useful information to employees.
• Reviews payroll and status changes, works closely with finance and payroll staff to comply with FLSA, FMLA/CFRA and other laws, regulations and policies related to employees (such as time reporting, pay, leave accruals, health insurance billing,      issuance of final paychecks.)
• With the assistance of the HR Generalist, handles unemployment claims to include submission of documents, responding to hearing notices and acting as a witness at unemployment hearings as needed.
• Works with Executive Team Vice Presidents regarding sta