Entry Level Bookkeeper/ Administrative Assistant

Description

Full Time, Non-Exempt

Reports to: Branch Manager

Why Crown Power & Equipment?

At Crown Power & Equipment, we’re more than a dealership — we’re a trusted partner in the field. For over 33 years, we’ve delivered a full lineup of dependable outdoor power equipment and heavy machinery from leading brands like Case IH, Kubota, Vermeer, Grasshopper, Hustler, and Cub Cadet. Our steady growth and loyal customer base are no accident — they’re the result of a team that puts service first and relationships at the heart of everything we do. Many of our employees — and customers — have been with us since day one, and we’re just getting started.

Join a Company with Deep Roots and a Bright Future – and grow with a team that values integrity, service, and success.

Position Overview
As an Entry-Level Bookkeeper / Administrative Assistant, you'll be the welcoming face of our business — the first impression that sets the tone for every customer interaction. In this dynamic, fast-paced role, you'll confidently guide customers to our Sales, Parts, and Service departments based on their equipment needs, all while keeping our store running smoothly behind the scenes. Your friendly attitude, sharp organizational skills, and eye for detail will be key as you manage daily administrative tasks and assist with essential bookkeeping duties.

What You’ll Get: Benefits & Perks

In addition to competitive wages, Crown Power & Equipment offers:

• Medical, Dental, Vision – 85% of employee-only premiums paid by Crown Power.
• Basic Life Insurance – $25,000 provided at no cost, with voluntary buy-up options.
• Voluntary Benefits – Critical Illness, Accident, and Short-Term Disability.
• PTO – Paid time off accrues bi-weekly and is available immediately.
• Paid Holidays.
• 401(k) Plan – Eligible after 90 days with a company match up to 4%.
• Employee Discounts on products and services.

What You’ll Do: Key Responsibilities

• Greet and direct customers in-person and over the phone, ensuring a professional first impression
• Provide administrative support such as copying, scanning, filing, and sorting mail
• Handle daily accounting tasks, including bank deposits, accounts payable entries, and processing credit applications
• Process credit card payments and maintain accurate records in industry-specific accounting software
• Review employee expense reports for accuracy prior to Corporate submission
• Monitor, research, and resolve discrepancies on equipment invoices
• Assist in reviewing and finalizing equipment purchase contracts
• Maintain open, positive communication with sales staff to enhance customer satisfaction
• Create, update, and manage databases and spreadsheets; generate reports from multiple business systems
• Support Corporate HR with onboarding, regulatory compliance, and benefits documentation
• Adhere to all company safety policies and actively participate in scheduled safety meetings
• Learn and perform additional tasks and systems as required to ensure smooth and efficient branch operations

Requirements

What We’re Looking For: Qualifications & Skills

• High school diploma or GED required; additional technical or vocational training is a plus
• Proficient and accurate with 10-key calculator
• Strong verbal and written communication skills
• Exceptional customer service abilities and professional phone etiquette
• Proficient in Microsoft Office applications, including Excel, Work, and Outlook
• Basic understanding of accounting principles (debits, credits, journal entries)
• Familiarity with accounts payable (A/P) and accounts receivable (A/R) processes
• Able to manage multiple tasks efficiently and prioritize effectively
• Highly organized and detailed-oriented
• Self-motivated with the ability to work independently and handle sensitive information with discretion
• Willingness and ability to travel locally for tasks such as bank deposits and post office errands
• Valid driver’s license

Physical Requirements

• Sitting for extended period and frequent use of hands to type, handle documents, and operate standard office equipment, while occasionally required to stand, walk, reach with hands and arms, climb stairs, push, pull, lean, bend, and twist
• Specific vision abilities required include close vision, color vision, and the ability to adjust focus, especia