Executive Assistant, CAO's Office

Company Description

KIPP Texas Public Schools is a network of 59 public charter, open-enrollment, pre-k-12 schools educating nearly 34,000 students across Austin, Dallas-Ft. Worth, Houston, and San Antonio. Together with families and communities, our mission is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose —college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Founded in Houston in 1994, and operating as KIPP Texas since 2018, our commitment to diversity, equity, inclusion, and antiracism in our classrooms, in our offices, and in the communities we serve is unwavering. We are looking to hire a diverse team of dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join our Team and Family and champion equity, chase excellence, persist with purpose, bring joy, and help us rise together.

KIPP Texas is part of the national KIPP network of 255 college-preparatory public charter schools in 20 states and the District of Columbia. Nationwide, KIPP students complete four-year college at a rate of 36 percent, comparable to the national average for all students and approximately three times higher than the average of students from low-income communities.

You can see all our job opportunities at https://kipptexas.org/join-our-team/.

Job Description

ROLE OVERVIEW:
KIPP Texas is seeking an Executive Assistant committed to educational equity and passionate about creating joyful, academically excellent schools. Reporting directly to the Chief Advancement Officer (CAO), the Executive Assistant plays a crucial role in advancing organizational priorities through providing executive support and serving as the primary point of contact for internal and external stakeholders on all matters pertaining to the Chief Advancement Officer. In this dynamic role, the Executive Assistant will act as a liaison to the KIPP Texas Advancement Team. The Executive Assistant will be involved in special projects as designated by the Chief Advancement Officer. The ideal candidate for this position must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-oriented, and community-oriented. The individual should demonstrate the ability to exercise good judgment in various situations, with strong written and verbal communication, administrative, and organizational skills. The Executive Assistant must maintain a
realistic balance among multiple priorities, work independently on projects from conception to completion, and handle a wide variety of activities and confidential matters with discretion, even under pressure. Join our team and be a key contributor to the mission of educational equity at KIPP Texas.

You know you are successful if:
-Seamless Schedule Management: The CAO's calendar is consistently well-organized, with timely scheduling, clear priorities, and efficient coordination of meetings, allowing for focused and productive work.

-Effective Administrative Support: Complete a broad variety of administrative tasks that enhance the CAO's ability to lead effectively. Success is demonstrated through the seamless execution of administrative responsibilities.

-Prioritize and Troubleshoot: Prioritize inquiries and requests while proactively troubleshooting conflicts. Success is evident in the ability to make sound judgments and recommendations that ensure smooth day-to-day engagements, fostering a positive and efficient work environment.

Executive Support to the CAO
● Manages an active calendar of appointments, completes expense reports, and prepares correspondence, including confidential matters.
● Coordinates complex travel plans, itineraries, and agendas, providing the CAO with a
comprehensive weekly plan.
● Compiles documents for meetings and anticipates, researches, prioritizes, and follows up on incoming issues and concerns addressed to the CAO.
● Acts as a “gatekeeper”, facilitating direct access to the CAO's time and serves as a bridge for smooth communication between the CAO's office and internal departments.
● Communicates directly on behalf of the CAO with internal and external stakeholders
● Provides leadership to build crucial relationships, manages special projects for the CAO, and keeps them well informed of upcoming commitments and responsibilities.
● Successfully completes critical aspects of deliverables, including drafting correspondence, to facilitate the CAO's effective leadership.
● Collaborates with the Advancement team in coordinating the CAO's outreach activities.

The ideal candidate for this position must be