Airport Dispatch Coordinator

Overview

We are looking for an exceptional individual who thrives in dynamic and fast-paced environments and possesses the necessary abilities to supervise, track, and maintain control of operations to be an Airport Dispatch Coordinator (Coordinator SR). In this role, you will be working with a large team, consisting of over 300 students, and 70 instructors and aircraft maintenance personnel. The ideal candidate must excel in both team and independent work, possess strong organizational skills, hold meticulous attention to detail, and have the capacity to handle multiple tasks simultaneously. Anticipating tasks that need to be accomplished and proactively completing them are key qualities we value. We need an individual who will confidently step up, take charge, and effectively execute their responsibilities with confidence and efficiency.

 

Position will work 40 hours per week, working Tuesday - Saturday.

Responsibilities

50% Oversee the dispatch desk operations, effectively managing logistical challenges associated with ramp opera:

• Make necessary adjustments to flight schedules to enhance operational efficiency.
• Help with various dispatch duties, including tracking aircraft, coordinating ramp out flights, calling for fuel, moving aircraft, answering phones, handling radio calls, giving tours, and processing PayPal payments.

10% Dispatch Supervisor (10-12 hourly employees):

• Recruit, train, and schedule dispatch staff members.
• Approve and manage the payroll for the dispatch team.

20% Scheduling:

• Serve as a backup Scheduler when needed.
• Schedule flights during weekends.

20% Clerical Duties:

• Manage certificates and documents:
• Scan and upload certificates for all students and staff.
• Assist instructors with scanning and uploading documents as required.

Create and maintain student files:

• File certificates and documents promptly and accurately.
• Schedule department events that use hangar and/or other facilities at the airport.

Perform data entry tasks with a focus on accuracy:

• Post daily student flight fee payments.
• Enter fuel charges in the excel Fuel Record.
• Process open purchase order invoices in the Ez-Buy payment system.
• Set up open purchase orders annually.
• Submit invoices daily for payment.

Qualifications

Minimum Qualifications:

• Six years of relevant experience; or an associate degree plus four years of experience; or a bachelor’s degree plus two years of experience or an equivalent combination of education plus experience is required.

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

Name and contact information for 3 professional references to be entered into Candidate Profile

Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Utah State Aviation Technology is a well-established program with flight operations located at the Logan and USU Eastern (Price) campuses. We provide students with an exceptional opportunity to learn while being surrounded by excellent facilities, such as the Logan-Cache and Carbon County Airports. The program has multiple hangars filled with aircraft as well as a highly skilled maintenance team. Utah State aviation offers elite training with FAA-certified instructors, skilled and award-winning professors from a variety of backgrounds, supportive staff, and ~500 aviation students who inspire us every day.

We pride ourselves in applying cutting-edge technology with exceptional training to produce the technicians, UAS operators, operations professionals, and high quality pilots demanded by the industry. We offer several degree opportunities including a certificate program in Drone Technology, and an AAS degree in Aviation Maintenance. Three B.S. degrees are offered in the Aviation Technology program — Professional Pilot for fixed wing and rotorcraft; Maintenance Management; and Aviation Management with emphases in Unmanned Aerial Systems or Airport Operations; and additionally, a Master of Aviation Science degree.

University Highlights

Founded in 1888, Utah