APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Engineering at Penn State is seeking an Administrative Assistant to provide support to the Office of Engineering Research Administration (OERA) and Associate Dean for Research. This will involve managing operational activities, monitoring budgets, assisting with administrative research processes, and developing and implementing changes to office procedures.

The successful candidate will have the following responsibilities:

• Manage the operational activities of the office, ensure schedules are maintained and deadlines are met; set priorities; develop processes and procedures; and maintain confidential files.

• Communicate with internal and external partners to disseminate and exchange information, resolve issues or concerns, and coordinate activities; represent the office in meetings and/or committees involving other administrative and academic units; support committees, take minutes, and record action items.

• Participate in researching and preparing correspondence, reports, and presentations; review and check documents for completeness, accuracy, and conformance with applicable guidelines and requirements.

• Manage administrative research tasks; monitor budgetary matters; ensure fiscal deadlines are met; assist in report preparation; review and approve financial transactions.

• Support OERA with administrative processing tasks for research, including sub-award and account setup notifications and closeout reporting.

• Interpret, communicate, monitor, and ensure compliance with PSU policies and procedures; implement changes in office processes and procedures; monitor human resources matters.

• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments, and special events for Associate Dean of Research and Director of OERA; arrange meetings and coordinate travel arrangements.

Education & Experience:

• High School Diploma/GED or Vocational Training/Degree, Minimum Experience 2+ years of relevant experience, Equivalency, Or an equivalent combination of education and experience

• The successful candidate should have the ability to work well independently and as part of a team; show excellent judgment, organizational, proofreading, and interpersonal skills; and demonstrate personal initiative.

• The ability to