Executive Administrative Assistant - Laboratory

Job Description:

Executive Administrative Assistant Laboratory

Collaborate with Innovative 3Mers Around the World
Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.
 
The Impact You’ll Make in this Role
As an Executive Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by:

• Provides administrative support for the Lab Technical Director and one or more Senior Lab Managers
• Maintains multiple complex, frequently changing calendars including independent resolution of meeting conflicts
• Schedules and supports on- and off-site meetings, conferences, executive reviews, recognition programs and making necessary arrangements to set-up meeting space
• Creates and/or compiles meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries. 
• Manages laboratory databases, Microsoft Teams and other electronic documentation and archives
• Leads all aspects of supply, certification and services procurement for a global R&D organization.
• Coordinates facility planning of laboratory in conjunction with building management, engineering, telephone services, etc., as appropriate.
• Coordinates travel arrangements and complete subsequent expense reports
• Performs basic accounting functions such as paying invoices, and tracking budgets and spending

Your Skills and Expertise  

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start) from an accredited institution
• Two (2) year of experience performing common administrative functions and software (e.g., telephone, e-mail etiquette, MS Office and Teams, expense reporting, mailings, supply/equipment ordering, and meeting planning) in a public, private, government, or military environment

Additional qualifications that could help you succeed even further in this role include:

• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS) 
• Advanced administrative assistant experience in a laboratory environment
• Experience with financial and employee data systems, for example, SAP, Workday, Concur expense reporting, etc. 
• Advanced proficiency in MS Office including Word, Excel, PowerPoint and Teams
• Demonstrated ability to balance multiple priorities and complete assignments under pressure and short timelines

Work location:

• Work location: This role follows an on-site working model, requiring the employee to work at least four days a week at the 3M Center in Maplewood, MN.

Travel: May include up to 10% domestic.

Relocation Assistance: May be authorized.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being 
3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope. 
 
Chat with Max
For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers. 

Applicable to US Applicants Only:The expected compensation range for this position is $66,635 - $81,442, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc