Administrative Assistant IV

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties:

Essential Responsibilities:

• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Scan, fax and bind documents and reports as required
• Prepare general correspondence and maintains general files.
• Coordinate approval signatures in a timely manner
• Maintain calendars
• Set up and coordinates meetings
• Reserve conference rooms
• Take meeting minutes
• Copy and scan documents
• Log information
• Track documents
• Greet and assist visitors
• Gather statistics and general data; review and combine this information into established reports for use internally
• May develop new reports or revise existing reports, as directed. Such reports maybe in spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distribute reports
• Stock supplies and maintain office equipment
• Maintain an organized workspace by keeping documents and supplies properly stored
• Provide backup for other administrative staff within TDIP
• Perform other responsibilities associated with this position as may be appropriate
• Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
• May assume other duties as needed.

Requirements

Minimum Required Qualifications: 

• Minimum of 10 years experience as an administrative assistant
• Excellent written and oral communication skills
• A working knowledge of standard policies and procedures on complex capital public works projects is preferred

Education:

• Post-Secondary Education

 Hardware/Software Knowledge:

• Proficient in Microsoft Office Suite and Bluebeam
• Ability to work in CAD or REVIT preferred

Benefits

• Salary Range: $72,000-$77,000
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes