Vendor Maintenance Technician (IS-0503-06)

Application Deadline: 11 April 2025

Department: Office of Finance & Accounting

Employment Type: Full Time

Location: Washington, DC

Reporting To: Vendor Maintenance Supervisor

Compensation: $51,442 - $66,872 / year

Description

OPEN DATE: March 28, 2025            CLOSING DATE: April 11, 2025             POSITION TYPE: Trust FundAPPOINTMENT TYPE: Temporary Not to Exceed Two (2) YearsSCHEDULE: Full Time DUTY LOCATION: Washington, DC
Position sensitivity and risk: Non-sensitive (NS)/Low Risk

Open to all Qualified Applicants  

What are Trust Fund Positions?Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants, and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).  Conditions of Employment

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
• Complete a Probationary Period.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States.  Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement. 

OVERVIEW

This position is in Vendor Maintenance (VM), Accounting Operations, Office of Finance and Accounting (OF&A), Under Secretary for Administration, Smithsonian Institution.

OF&A is SI’s central accounting office and responsible for the integrity of internal controls, financial policies and procedures and the management of central accounting and financial services functions. This position performs a variety of tasks to ensure the accuracy and integrity of VM and accounts receivable customer databases. The incumbent is responsible for entering vendor and customer details in the financial accounting system, verifying banking and tax information, maintaining electronic and paper files, resolving problems, and supporting audits. Performs day-to-day system maintenance and provides customer service to SI personnel.

DUTIES AND RESPONSIBILITIES

Federal Funds Processing

• Utilizes accounting systems and procedures to ensure vendors are paid correctly.
• Provides quality customer service by responding to inquiries regarding customer and/or vendor data requirements and assists personnel regarding completing and submitting appropriate forms.
• Interprets vendor corporate structure (i.e., sole proprietor, partnership, corporation, etc.) to properly implement IRS tax reporting.
• Verifies vendor information by reviewing customer and vendor enrollment forms, banking information, tax information and System Award Management (SAM) profiles for accuracy and completeness or discrepancies.
• Analyzes the vendor enrollments received in the customer service portal (i.e., Service Now) system.
• Reconciles any discrepancies between the vendor enrollment requests against the support documentation submitted in the customer service portal.
• Isolates inconsistencies between the vendor enrollment forms and/or SAM with the information.

Operations Support

• Performs data entry by assigning control data and processes requests to add or revise customer and/or vendor details in the AR or VM module of the financial accounting system.
• Establishes vendor records in accordance with Smithsonian directives and other applicable federal regulations (i.e., IRS).
• Performs database maintenance to establish, modify, and/or inactivate database records to include supplier vendors or accounts receivables.
• Reviews info