Executive Administrative & Financial Support (ZR_20876_JOB)

This is a remote position.

Schedule: 10 am-3 pm UK time core hours flexible Mon-Fri schedule

Client Timezone: UK

Join a leading pharmaceutical consultancy company at the forefront of international healthcare logistics and manufacturing consultancy. This fast-growing organization specializes in the efficient project delivery for the pharmaceutical sector across the UK, EU, and USA, ensuring seamless delivery between manufacturers and end-users. As operations continue to expand, the company is looking for a highly organized and proactive Office Manager/Exec assistant to provide executive-level administrative support, oversee team operations, and manage key client interactions.

This is a dynamic opportunity for a seasoned Office Manager/exec assistant with strong leadership skills, financial expertise, and hands-on experience with Xero,  preferred. In this role, you’ll act as the operational backbone of the company—streamlining internally and within external clients administrative processes, managing financial transactions, and serving as a key point of contact for both internal teams and external clients. If you thrive in a fast-paced, international environment and have a passion for operational excellence, this role is for you.

• Oversee day-to-day administrative operations, ensuring smooth workflows across departments.
  
• Act as the primary liaison between leadership and the team, helping to coordinate priorities and resolve operational issues.
  
• Support hiring and onboarding processes to ensure smooth integration of new team members.
  
• Optimize office systems, tools, and documentation for maximum efficiency.
  

• Provide high-level executive support, including calendar management, correspondence, and document preparation.
  
• Serve as a client-facing representative, assisting with inquiries, managing expectations, and ensuring excellent service delivery.
  
• Handle confidential business matters with discretion and professionalism.
  

• Manage day-to-day bookkeeping using Xero, including bank reconciliations, invoicing, and expense tracking.
  
• Prepare financial reports and assist in budgeting for UK and USA operations, ensuring compliance with international accounting standards.
  
• Coordinate with accountants and financial teams to ensure accurate tax and financial filings.
  

Requirements

• Proven experience in an Office Manager, Executive Assistant, or Senior Administrative role.
  
• Strong hands-on experience with Xero accounting software—ability to manage financial records, reconcile accounts, and generate reports.
  
• Excellent leadership and team coordination skills—ability to manage and support team members effectively.
  
• Client-facing experience with strong communication skills for handling external partners and stakeholders.
  
• Advanced proficiency in Microsoft Office 365 (Excel, PowerPoint, Word).
  
• Strong organizational skills with the ability to multitask and manage competing priorities.
  
• High attention to detail and ability to work independently in a remote setting.
  
• Knowledge of supply chain management or experience in pharmaceutical, healthcare, or logistics industries is a plus.
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job
  
• Remote role with flexibility, requiring a minimum commitment of 20 hours per week.
  
• Potential for increased hours as the company expands.