Executive Assistant, Global Real Estate

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

NBCUniversal Team is looking for an Executive Assistant. In this role you will be responsible for managing the day-to-day administrative functions for the Senior Vice President and Vice Presidents but not limited to; schedule management, meeting coordination & minutes, managing a variety of clerical duties and assisting with correspondence. In addition, this position is responsible for departmental administrative duties i.e., vacation tracking, reporting, organization, and supply ordering for the office and pantry.

What You’ll Do:

• Completes a broad variety of administrative tasks for Senior Vice President and Vice Presidents (4) including: representing the SVP in all interactions (internal and external) with poise and tact.
• Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, expense reports, meetings (internal and external) and conferences for the 5 executives.
• Provides a bridge for smooth communication between the SVP’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff and stakeholders.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Responsible for excellence in meeting/event preparation, set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink, drive-on passes for consultants/vendors/meeting attendees. 
• Coordinates travel arrangements including air, hotel, ground transportation, and business meals and outings.
• Prepares and Manages expense reports for executives.
• Requests temporary badging for contractors, vendors and consultants.
• Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents.  Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports.
• Responsible for supporting the Global Real Estate & Sustainability teams ad-hoc special projects, potential deck creation/consolidation and monthly report generation.
• Manage and oversee relevant project invoicing, vendor agreements, etc. 
• Assists with and prepares basic PowerPoint presentations including final editing, consolidating, and distribution.
• Responsible for developing and maintaining efficient and accurate record keeping/filing systems.

Qualifications

Let’s Talk About You…

• Executer - You get things done! Using strong business acumen, organizational and superior process/project management skills, you prioritize and execute numerous complex projects in parallel.
• Communicates with ease - You have a way with words. Has very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, executive team, external partners.
• Tech-savvy – You are an MS Office whiz and can take on new software with ease.
• Impeccable attention to detail – You bring customer requests to life by organizing the team’s daily work plans and scheduling commitments. The studio operations team will excel with your keen attention to