Administrative Assistant for Network Support Unit and Social Work

ABOUT THE INNOCENCE PROJECT

The Innocence Project works to free the innocent, prevent wrongful convictions, and create fair, compassionate, and equitable systems of justice for everyone. Our work is guided by science and grounded in anti-racism. Since our inception, the Innocence Project has used DNA and other scientific advancements to prove wrongful conviction. To date, we have helped to free or exonerate more than 200 people who, collectively, spent more than 3,600 years behind bars. Our efforts have led to the passage of more than 200 transformative state laws and federal reforms. Today, the Innocence Project continues to fight for freedom, drive structural change, and advance the innocence movement. To learn more, please visit www.innocenceproject.org.

ABOUT THE POSITION

The Administrative Assistant for Network Support Unit (NSU) and Social Work is responsible for providing essential administrative support and logistical assistance for two departments at the IP: Network Support Unit and Social Work. This role ensures smooth day-to-day functions by managing scheduling, supporting team meetings, organizing documents, and handling logistics such as travel and vendor communication. The admin will also provide essential support on behalf of both teams to the planning and delivery of the Innocence Network Conference, a large, multi-day convening of the innocence community.

The Administrative Assistant for NSU and Social Work  reports to the Director of the Network Support Unit and to the Director of Social Work to support the work of the Network Support Unit and Social Work departments. 

Reception coverage will be provided by the Administrative Assistant for NSU and Social Work during lunch breaks and absences taken by the main receptionist. 

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas and we are not an e-verify employer.

The duties of this position require approximately 40 hours of work per week to be performed virtually/in-office. We currently have a hybrid in-office model, with all employees in the office three days per week and the remainder of the week remotely. Wednesday is our organization’s “anchor day” where all staff works in the office. The number of required in-office days is subject to change. 

THE IDEAL CANDIDATE

The Innocence Project seeks a highly organized and proactive multitasker who thrives in a fast-paced, mission-driven environment. Supporting two departments, they excel at self-prioritizing tasks, managing competing deadlines, and providing seamless administrative and logistical support. Strong communication, flexibility, and attention to detail are key to success in this dynamic, cross-functional role.

In addition, all Innocence Project employees must embrace, respect and value the rich diversity of perspectives and lived experience of our staff.  We recognize and appreciate that our work is better for having varied participants and thought partners. The ideal candidate is someone who thrives in this type of environment. 

ESSENTIAL JOB FUNCTIONS

NETWORK SUPPORT UNIT DEPARTMENTAL SUPPORT

• Collaborate with the rest of the NSU to address ad hoc needs and troubleshoot emerging issues related to the Innocence Network Conference, contributing to an all-hands-on-deck approach to ensure a successful event
• Liaise with registration vendor to manage aspects of Innocence Network Conference attendee registration and check-in, including answering attendee questions ahead of the event, troubleshooting registration issues, and organizing the on-site check-in process at the conference
• Work with various vendors to identify, source, and order Network Conference event materials and giveaways
• Support Network Conference volunteer and temporary on-site staff workers by participating in a training orientation, preparing materials, coordinating schedules, and serving as a point of contact for volunteer-related questions during the conference
• Provide administrative support for standing committees of the Network Executive Board, including the Membership Committee, Committee on Amicus Policies, and Ethics and Best Practices Committee
• Process departmental purchase orders and submit expense reports in a timely manner
• Maintain and update Innocence Network website content as needed
• Oversee Network listserv management and ensure timely communication with relevant stakeholders
• Manage and update the Network exoneration tracking spreadsheet
• Compile and distribute regular digests of Network news from Google Alerts
• Organize and maintain shared departmental drives for efficient file access and storage
• Use Monday.com to track proje