Senior Administrative Coordinator

Job Title: Senior Administrative Coordinator
Reports To: Facilities Operations Manager
Status: Full-Time, Regular position
Category: Administrative
Location Name: Headquarters
Location Address: 3400 N Central Expy, Suite 410, Richardson, TX 75080
Pay: $22.18 - $33.27 per hour

Join the team of experts and realize your true potential!

Why You Should Join the Service Experts Team?
Our team consists of the very best; we believe in doing what is right for our customers and our employees. We provide our employees with training support and an opportunity for unlimited professional growth. Join us and become an EXPERT!

Position Summary:
The Senior Administrative Coordinator will oversee the daily operations of FSO office. With the ability to handle multiple responsibilities in a fast-paced environment.  Providing day-to-day support of and oversight for office administrative operations, shipping/receiving activities, as well as supporting human resources in the completion of daily and operational tasks.  

Key Responsibilities:

• Oversee all aspects of office operations, including reception, facilities management, supplies, maintenance, and security develop and implement office policies and procedures to ensure efficient and effective operations
• Training card purchases per coordinator requests and courier services
• Retirement packages for all employees
• Treasury support for check deposits
• Maintaining equipment that allows work flow at corporate level, i.e. mail room
• Provide administrative support to the Executive staff, as needed
• Monitor and track physical assets (equipment) movements, outgoing and incoming, from the field and to remote work locations
• Create and maintain a pleasant work environment, ensuring that the office is clean, organized and well-maintained at all times
• Receive and process incoming and outcoming mail from delivery services ensuring items are received by designated recipients, via physical and/or electronic delivery (dependent on the item)
• Complete daily processing on business correspondence/mail (excluding Alliance and Accounting) - Open, assess and distribute to recipients
• Manage/Maintain office supplies inventory stock, and organized storage space, accounting for purchases and budget expenditures
  • Provide monthly report to supervisor on spend and predicted requirements for the coming month
• Provide support services and logistics management for all on-site meetings and events, including:
  • Room/space set up
  • Catering management needs, access, etc. 
  • Work with meeting sponsor to ensure all on-site materials/resources are outlined in advance and provided as required.
• Monitor conference room space reservations and address room conflict to accommodate business needs when they arise.
• Greet office visitors and facilitate arrival/departure logistics as needed.
• Report repairs or issues noted within the office and work with Facilities and/or Safety management teams to address.

HR Administration Support Duties:

• Effectively communicate and execute necessary actions to complete time-sensitive tasks with consistency and accuracy.
• Assist in the execution of initiatives and projects for routine and special requests activities from time to time.
• Provide support and assistance surrounding readiness and materials delivery for acquisition related initiatives.
• All other similar duties, as assigned

Required Qualifications:

• 3 to 5 years’ experience in an administrative support role for an organization or department
• Strong PC skills and MS Office, WORD and EXCEL skills; Willingness and aptitude to develop additional skills in these areas
• Ability to maintain confidentiality of information
• Ability to work independently and attention to detail and accuracy
• Strong organizational and problem-solving skills  
• Demonstrated work behaviors that are detailed oriented, with high degree of accuracy
• Ability to prioritize and organize effectively
• Ability to communicate orally and in writing in a clear, customer-focused manner
• Excellent communication and interpersonal skills with all levels of management and company

What Do We Offer You as a Service Experts Employee?
Service Experts offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs, including:

• Competitive Pay with inc