Bookkeeping and Administrative Assistant

This is a remote position.

Role Name: Bookkeeper/Administrative Assistant

Schedule:

• 40 hours per week, Monday to Friday 8am to 5pm EST with 1 hour of unpaid break
  
• Eastern Standard Time
  
  

Client Timezone: Eastern Standard Time

Client Overview

Join a dynamic and growing Canadian property management company that’s making waves in the real estate industry. This forward-thinking organization values efficiency, growth, and building strong team relationships. Led by experienced leadership with deep expertise in business operations, they’re expanding their team to support their continued success. You’ll be working directly with senior management in a collaborative environment where your contributions will have immediate impact on the company’s financial health and operational excellence.

Job Description

This is an exciting opportunity to take ownership of the complete financial operations for a thriving property management company while supporting key administrative functions. You’ll serve as the financial backbone of the organization, ensuring accurate record-keeping, compliance, and smooth day-to-day operations. This role offers the perfect blend of technical accounting work and diverse administrative responsibilities, providing variety in your daily tasks while allowing you to grow professionally. You’ll work closely with leadership, receive comprehensive training, and have the opportunity to shape processes as the company continues to expand.

Responsibilities

• Maintain accurate financial records through comprehensive bank reconciliation processes
  
• Handle tax declaration processes and ensure full regulatory compliance
  
• Manage the complete invoicing cycle, sending out client invoices and tracking accounts receivable
  
• Process vendor payments and maintain organized accounts payable systems
  
• Prepare detailed financial reports and organize critical company documents
  
• Support various administrative functions including document management and report preparation
  
• Collaborate directly with the leadership team for ongoing training and process optimization
  
• Maintain and update QuickBooks records with precision and attention to detail
  
• Contribute to operational efficiency through proactive administrative support
  
  

Requirements

• 3-4 years of proven experience in bookkeeping and accounting roles
  
• Expert-level proficiency in QuickBooks (this is essential for success in the role)
  
• Experience with Canadian bookkeeping practices and regulations strongly preferred
  
• Ability to work effectively during Eastern Standard Time business hours
  
• Excellent English communication skills for seamless collaboration
  
• Demonstrated experience working with international companies, particularly in North America
  
• Strong track record managing both accounts receivable and accounts payable processes
  
• Exceptional attention to detail and superior organizational abilities
  
• Commitment to long-term professional growth and relationship building
  

• With HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job