ADMINISTRATIVE ASSISTANT II - ADMINISTRATIVE SUPPORT

Job Requisition ID: 50773

Position Title: Administrative Assistant II

Working Title:Administrative Assistant II-Administratvie Support-Public Information Office
Closing Date: 10/31/2025
​Agency: Illinois State Police
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary $6,242 Monthly; Full Range $6,242-$9,021 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: 

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Serves as administrative support for the Public Informatioion office under the Office of the Director; maintains PIO inventory; maintains accurate PIO Fleet information and tracking; orders and maintains general office supplies; compiles and submits travel request and travel vouchers for PIO; tracks PIO training for reporting to the Office of the Director; prepares audit responses at the Direction of Chief Public Information Officer; maintenance or services for equipment (including safety education equipment); contracts for state fair rentals, marketing firms, media campaigns, special event vendors, online media subscriptions, social media management tools, software; purchases for audio/video equipment, safety education materials; monitors and ensures PIO remains within budgetary parameters and allocates appropriated funds; coordinates all paperwork and processes involving Temporary Duty Assignment (TDA), transfers, promotional packets, posting positions, interviews; maintains personnel files; onboarding and offboarding, including phones, computer equipment, building access, IT access. 

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as administrative support to the Public Information Office (PIO), coordinating various projects and assignments.
• Handles all procurements for Public Information Office (PIO).
• Assists the Chief Public Information Officer in developing and administering the PIO operating budget.
• Provides support for personnel matters. 
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
• Requires two years of professional administrative experience in a public or private o