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Administrative Coordinator
Pernod RicardUS - Mumm Napa - Office, United Statesfull_timeVerifiedPosted 7 Nov 2023
💰 $66,000/yr
About the role
AP/AR & Vendor Management: Responsible for the timely and accurate processing of PRW USA Operations expense purchasing, invoicing and vendor management:
o Raise and manage purchase orders for non-inventoried items in PRW USA’s ERP system
o Raise and manage annual blanket orders for service providers across all PRW USA sites
o Receive invoices, match receipts, and distribute for approval in accordance with Delegation of Authority document & working closely with AP
o Assist department managers with vendor set up and complete full cycle credit applications
Data Entry:
• Assists Winemaking & Viticulture teams with contracts: drafting and entering into WIPS
• Assist the Viticulture team with PUR’s (checking spray diaries from all growers pre harvest)
General Administration:
• Breakroom organization: ensure all breakrooms are kept clean and tidy for employee use. This includes occasional light cleaning, stocking snacks and supplies. Complete daily cleaning checklist.
• Inventory and office supplies: ensure all office and breakrooms are property stocked with snacks, coffee, and other refreshments. Obtaining and placing office supply orders.
• Receipt of goods, placement for team members, using delivery tags vs. invoices and confirm invoices for payments.
• Sustainability monthly report
Events and Hospitality:
• Responsible for coordinating and executing events, lunches, and employee gifts for all departments with direction from the HR Business Partner and other department Managers.
• Manage Pernod Ricard VIP visiting guest’s itinerary including flights, accommodation, itineraries, transportation, meal reservations, meeting appointments and venues, and meeting catering.
Essential:
Superior customer service insight and delivery
Computer skills – advanced skills with Microsoft Office Suite (excel, word, PowerPoint, outlook)
High levels of integrity and trust. Flexible & accommodating to meet the needs of the business
Problem solving ability
Excellent verbal & written communication skills
Ability to work autonomously
Priority setting and time management skills
Highly organized - can handle competing priorities and meet deadlines
Shows initiative and willingness to assist other staff
Ability to work as part of a team
Pay Transparency Disclosure: The base pay scale offered for this position is $25-$33 per hour. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Company reserves the right to modify the range in the future.
o Raise and manage purchase orders for non-inventoried items in PRW USA’s ERP system
o Raise and manage annual blanket orders for service providers across all PRW USA sites
o Receive invoices, match receipts, and distribute for approval in accordance with Delegation of Authority document & working closely with AP
o Assist department managers with vendor set up and complete full cycle credit applications
- Fill out vendor supplied credit application, forward to Finance Director for review & signature
Data Entry:
• Assists Winemaking & Viticulture teams with contracts: drafting and entering into WIPS
• Assist the Viticulture team with PUR’s (checking spray diaries from all growers pre harvest)
General Administration:
• Breakroom organization: ensure all breakrooms are kept clean and tidy for employee use. This includes occasional light cleaning, stocking snacks and supplies. Complete daily cleaning checklist.
• Inventory and office supplies: ensure all office and breakrooms are property stocked with snacks, coffee, and other refreshments. Obtaining and placing office supply orders.
• Receipt of goods, placement for team members, using delivery tags vs. invoices and confirm invoices for payments.
• Sustainability monthly report
Events and Hospitality:
• Responsible for coordinating and executing events, lunches, and employee gifts for all departments with direction from the HR Business Partner and other department Managers.
• Manage Pernod Ricard VIP visiting guest’s itinerary including flights, accommodation, itineraries, transportation, meal reservations, meeting appointments and venues, and meeting catering.
Essential:
Superior customer service insight and delivery
Computer skills – advanced skills with Microsoft Office Suite (excel, word, PowerPoint, outlook)
High levels of integrity and trust. Flexible & accommodating to meet the needs of the business
Problem solving ability
Excellent verbal & written communication skills
Ability to work autonomously
Priority setting and time management skills
Highly organized - can handle competing priorities and meet deadlines
Shows initiative and willingness to assist other staff
Ability to work as part of a team
Pay Transparency Disclosure: The base pay scale offered for this position is $25-$33 per hour. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Company reserves the right to modify the range in the future.
Job Posting End Date:
Target Hire Date:
2023-11-20Target End Date:
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