Administrative Support Coordinator - Office of the Dean, College of Science

**Internal CSUMB Applicants Only**

Classification:  Administrative Support Coordinator II
Hours:  Full-time / 40 hours per week  
FLSA:  Non-exempt  

Anticipated Hiring Salary Range:  $4,076 to $4,755* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: November 13, 2024
Recruitment Status:  *Internal CSUMB Applicants Only*

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general supervision of the Dean, College of Science, and lead direction of the Administrative Analyst/ Specialist, the Administrative Support Coordinator II (ASC) is responsible for providing office support to maintain the administrative objectives of the Dean.  The ASC II serves as executive assistant to the Dean, establishes and maintains various tracking systems for departmental functional reporting requirements, assists with the preparation of written materials, assists in the departmental budget tracking process and performs basic financial reconciliations, supports various interdepartmental work teams, provides back-up support to the Administrative Analyst/Specialist, monitors Dean’s Office projects, works as a liaison between the Dean’s Office and other units on campus, and provides general clerical support.  The ASC II initiates and creates College promotional projects including special events publicity, updating the College website, and promoting the College through social media.  

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1. General Office Support:

Serves as first point of contact for the office and as executive assistant to the Dean. Maintains calendar, schedules appointments and meetings, drafts communications and reports, and makes travel arrangements and prepares associated travel documents for the Dean. Coordinates College advancement efforts with the Director of Development. Greets, screens visitors, telephone calls, email and mail,