Accounting Clerk

Accounting Clerk

Department: Finance Reports to: A / P Supervisor

Summary: Under close supervision, performs basic clerical accounting duties for accounts payable and other accounting transactions; reviews and enters data, processes transactions, and provides customer services. The functions require a thorough knowledge of the terminology, principles and practices of processing accounting transactions with a significant degree of independence and accountability for results.

Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following:

• Processes basic accounts payable transactions in compliance with City rules, regulations and procedures; reviewing remittance information and maintains accounts payable transaction records, and reconciles transactions and payment history and/or payment disputes within scope of authority and training; duties may vary according to job assignment.

• Reviews source documents for validity, accuracy, completeness, and compliance with City policies and practices; determines proper handling of accounting and technical transactions within designated limits; reports discrepancies; records, files, and distributes related paperwork and supporting documents; resolves discrepancies between vendors' and City's records.

• Maintains accounts payable records and associated filing systems; develops understanding of purchase order familiarity with payment terms; enters data into computer systems; processes transactions, and updates accounts.

• Supports the departmental operations with regular and timely attendance.

• Supports the relationship between the City of Odessa and the public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned

Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.


Minimum Qualifications:

Education, Training and Experience Guidelines:

• High School Diploma or GED required.

• One year of basic transaction principles and computer experience required.

Knowledge of:

• Business and personal computers, and financial spreadsheet software applications.

• Basic accounts payable principles pertaining to invoice processing and records management principles and methods.


Skill in:

• Maintaining accurate accounting records.

• Entering numerical data into a computer system with speed and accuracy.

• Establishing and maintaining cooperative working relationships with co-workers.

• Communicating effectively verbally and in writing.


License and certification requirements: None

Physical demands and working environment: Work is performed in a standard office environment. While performing the duties of this job, the employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.