Project Coordinator - Retail Construction

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations. 

With offices located globally, you're never far away from our services. Working from 133 offices in 49 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide. 

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world. 

Job Description

Turner & Townsend is hiring a driven and highly motivated Project Coordinator to join our Seattle, Washington area team.

The position will work closely with the Senior Project Coordinator, and consult for a key, well-known technology client on their large-scale, modern retail construction program.

Responsibilities:

• Assist the Project Manager in ensuring the project is managed to the right quality standards and completed efficiently and on time.
• Assist with establishing effective project governance, processes and systems to be utilized throughout project.
• Ensure that key information and data is effectively shared and appropriately retained.
• Build & maintain strong relationships with the client and team members.
• Interface with multiple stakeholders, including executive management, project team members, consultants and vendors.
• Assist with the flow of project information between team members / stakeholders.
• Attend relevant meetings, update and maintain issues/actions logs as current.
• Development of detailed project plans, attendance at status meetings and follow-up with team members on completion status, close-out of open items.
• Contribute to monthly reporting on various aspects of the Client's program.
• Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards and other reporting requirements.
• Assist with the preparation of proposals for new projects or variations to existing projects.

Procurement:

• Assist with the procurement of suppliers / resources as required.
• Manage the Supplier Performance Management Program which includes all strategic suppliers, including General Contractors, Architects and key Subcontractors.
• Collate and report performance data.
• Coordinate regular supplier/ Client meetings to review performance and propose supplier development initiatives.
• Monitor and assist the Project Manager with applying performance management techniques.
• Assist with risk management processes & maintenance of the project risk register.
• Monitor and report on project costs/spending, maintain project cost tracking & EVM systems.
• Liaise with the client’s finance team and others to obtain information, review & report finance/cost data.
• Manage the change control process.
• Identify opportunities to improve Project Management procedures, templates and products referring ideas to the appropriate line manager.
• Assist with development of new business opportunities with existing and new clients. 
• Identify and act upon ways to improve systems and processes referring ideas to the appropriate manager.
• Quality, Health, Safety & Environment: Identify and make the appropriate manager aware of quality, safety, health and environment issues.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable. 

Qualifications

• Experience working in a Project Coordination or administrative role within the construction industry is preferred.
• BA/BS in Business, Construction, Architecture, or a related field. Relevant work experience will also be considered in lieu of degree.
• Minimum of (3) year’s professional experience in project controls or administration.
• Strong collaboration and relationship building skills.
• Excellent communication skills and presentation skills.
• A problem-solving mindset.
• Expert in Microsoft and Google Suite of software products; especially Excel
• Corporate Interiors and Tenant Improvement experience is a plus.

Additional Information