Executive Assistant

The Rock Family of Companies is made up of nearly 100 separate businesses spanning fintech, sports, entertainment, real estate, startups and more. We’re united by our culture – a drive to find a better way that fuels our commitment to our clients, our community and our team members. We believe in and build inclusive workplaces, where every voice is heard and diverse perspectives are welcomed. Working for a company in the Family is about more than just a job – it’s about having the opportunity to become the best version of yourself.

ABOUT BEDROCK

Bedrock is a full-service real estate firm specializing in innovative city building strategies. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $7.5 billion to acquire, develop and operate more than 140 properties in Detroit and Cleveland with landmark developments at the Hudson’s Site, Book Tower, City Modern, Tower City Center and the May Company Building.

Bedrock’s projects include new construction, adaptive reuse and a portfolio totaling more than 21 million square feet of office, retail, residential, industrial, hospitality and parking.

For additional information about Bedrock, please visit bedrockdetroit.com, bedrockdetroit.com/careers/, and engage with us on Facebook, Instagram, Twitter and LinkedIn.

POSITION DESCRIPTION

The Executive Assistant will work exclusively with Bedrock’s Senior Vice President, Business Development, Cleveland providing them additional executive administrative support.  Flexibility, a sense of urgency, attention to detail, and the ability to manage information at the highest level of confidentiality are critical success factors for this position. This executive assistant position requires high-level administrative expertise with a willingness to pitch in and do what is needed in a dynamic and fast-paced environment.

ESSENTIAL FUNTIONS

• Processes and organizes a high volume of internal and external communication which includes mail, email, and voicemail

• Identifies priority communications, immediately alerting leader as necessary

• Manages email by drafting responses on the leader’s behalf, clearing out unnecessary messages, and distributing them to other team members as necessary

• Creates processes to increase efficiency

• Coordinates logistics and prepares materials for meetings, calls, and events

• Schedules and manages calendars

• Creates high level Power Point presentations for leadership to utilize during internal and external meetings

• Prioritizes meeting requests, working proactively to identify and mitigate schedule conflicts

• Prepares travel arrangements, including the creation of itineraries, air, and hotel accommodations

• Prepares monthly credit card statements for the corporate card and facilitates expense report approval from leadership

• Facilitates the accounting process by requesting purchase orders and trafficking invoices

• Additional personal tasks as needed to support daily efficiencies, such as gift pickup, meal coordination, and the like

• Composes routine correspondence and schedules and coordinates team events

• Records notes within meetings and communicates to the appropriate parties

• Conducts research, compiles data, and prepares drafts for consideration by senior leaders

• Acts as a liaison between their leader and common stakeholders

• All other duties as assigned

POSITION REQUIREMENTS

• Approximately 1-