ADMINISTRATIVE ASSISTANT I - 64004464

Requisition No: 851267 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64004464

 Pay Plan: Career Service

Position Number: 64004464 

Salary:  $38,500.00 to $41,000.00 

Posting Closing Date: 04/27/2025 

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*This is an open fulltime Career Service Administrative Assistant I position at the Department of Health in Lee County.*

 

The Administrative Assistant I in this position provides administrative work in the operation of the Community Health division of the Department of Health-Lee County. This position is under the direct supervision of the Administrative Assistant II-SES. Incumbent ensures that the Nursing Director AND Community Health supervisors are kept up to date on all administrative matters coordinating the CH division.  This position requires independent decision making and exceptional organizational skills. Incumbent handles confidential information on a "need to know" basis as defined in DOHP 50-10 Information Security and Privacy Policy. This position has access to the following information sets maintained in paper or electronic format: Human Resources, Purchasing, and administrative related files

 

ADMINISTRATIVE SUPPORT

 

Independently develops and/or maintains system for organizing day-to-day department administrative functions.

 

Assists the Executive Community Health Nursing Director and Community Health division Supervisors.

 

Updates Community Health personnel phone extension chart, emergency phone tree and Community health calendars. Develops and maintains electronic (or paper as applicable) file organization for Community Health, including copies of nursing Standards of Care, policies, and procedures on SharePoint and/or StorSimple. Maintains office equipment, orders supplies, and maintains inventory of consumable supplies for administration.

 

Acts as a Human Resource Liaison. Knowledgeable of all personnel functions and necessary forms to be submitted to Human Resources for all new hires, changes in positions, pay increases, establishing positions, advertising positions, references and terminating positions.

 

Submit monthly outreach report.

 

Assists with facilities requests and coordination for Community Health.

 

CORRESPONDENCE/COMMUNICATION

Handles incoming telephone calls coming to the Executive Community Health Nursing Director’s office, answers questions/ inquires, and directs calls to appropriate staff in a professional and courteous manner.  Acts as a buffer by screening incoming calls and screening employee requests by exercising independent judgement. Reviews, edits, types, tracks and maintains files and correspondence items for the Executive Community Health Nursing Director’s signature.  Assigns, coordinates, and tracks timely responses for correspondence items.  Ensures responses are sufficient and follows the proper department procedures. 

 

MISCELLANEOUS

Attends required meeting and keeps self-current of all policies and protocols. Prepares biweekly Leave/Attendance records and daily Employee Activity Record (EAR) for supervisor's review.  Performs other miscellaneous related activities as required, including assignment during disaster or special projects.

 

PURCHASING/SUPPLY DISTRIBUTION

Obtain quotes for all Community Health Program. Prepares and retains requisitions from Community Health clinics, processes requisitions as required for the department per E-procurement, or other standards and requirements, obtaining bids as necessary.

Ensures invoices documentation is completed along with supporting documentation. Receives deliveries and stocks in clinic in an organized manner. Coordinates, fills, and delivers monthly office, printed material, medical supply orders.

 

PROPERTY CUSTODIAN DELEGATE

Maintains records and inventories on vehicles (scheduling maintenance, submitting mileage report, etc.), equipment and furniture assigned to DOH-Lee Community Health division. Oversees and manages division’s equipment, furniture, etc. Serves as liaison between Community Health and IT to ensure relocation/disposal of equipment is updated. <