Team Assistant Beauty & Wellbeing

JOB TITLE: Team Assistant Beauty & Wellbeing

JOB LOCATION: Port Sunlight Research Lab

FUNCTION: R&D 

JOB PURPOSE 

This role provides the administrative support for numerous Beauty & Wellbeing R&D directors, across functions like Packaging, Processing and CTI. 

This role requires interaction with a large number and wide range of people within Port Sunlight and the B&W business group/business units. The incumbents will require high levels of skill in managing multiple complex diary and travel schedules of Directors with different working styles and needs.  They will be able to interact confidently with senior leadership and to present confidently. Close teamwork and seamless collaboration with the other PA roles is essential to provide support in periods of high demand and cover of administrative support during holidays. 

RESPONSIBILITIES 

• Organising international travel, including preparation of itineraries, visas & other requirement documentation 

• Organisation and administration of local meetings & visitors – coordinating all logistics i.e. attendees, timings, equipment and rooms. 

• Coordination of the agenda, pre-reads and logistics for key meetings and events 

• Management of out of office requirements 

• Effective connection within the PA community across Unilever & B&W network 

• Leading forward planning of meeting schedule, ensuring agenda and meeting content are delivered on time in full. 

• Organising international meetings using knowledge of technologies available to deliver the most appropriate solution 

• Preparation of expenses and invoice processing 

• Pro-actively tackling issues related to administrative processes to ensure speed and efficiency 

• Ownership of starter/leaver admin process for team 

• Supporting with budget management, raising purchase orders 

ALL ABOUT YOU  

• This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organisation.  It requires high levels of discretion and absolute confidentiality. 

• Critically, the jobholder must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels internally and externally. 

• Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs. 

• The incumbent must be comfortable working in a virtual environment, embracing digital ways of working and using knowledge of the technologies available to proactively support the needs of a large population of Directors.