Archivist/University Archivist; Assistant Librarian or Associate Librarian

Job Title

Archivist/University Archivist; Assistant Librarian or Associate Librarian

Department

Steward and Sustain

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

Assistant; $55,000 / Associate: $63,000

Position Salary Maximum

Assistant; $63,000 / Associate: $72,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-03-02

Job Description Summary

Miami University Libraries seek a collaborative, forward-thinking, and service-oriented Archivist/University Archivist; Assistant Librarian or Associate Librarian to provide leadership for the University Archives within the Walter Havighurst Special Collections & Archives department. The Archivist is responsible for the stewardship of archival collections documenting Miami University (1809–), Western College for Women (1853–1974), and Oxford College for Women (1849–1928), ensuring responsible acquisition, preservation, description, access, and engagement with these historically significant resources.

The University Archives includes manuscripts, administrative records, photographs, publications, audiovisual materials, and artifacts that document the institutional history and impact of Miami University and its predecessor institutions. The Archivist will oversee archival operations, develop and promote collections, and support research, instruction, and digital initiatives that enhance the visibility and accessibility of the Archives.

Job Description

Miami University Libraries seek a collaborative, forward-thinking, and service-oriented Archivist/University Archivist; Assistant Librarian or Associate Librarian to provide leadership for the University Archives within the Walter Havighurst Special Collections & Archives department. The Archivist is responsible for the stewardship of archival collections documenting Miami University (1809–), Western College for Women (1853–1974), and Oxford College for Women (1849–1928), ensuring responsible acquisition, preservation, description, access, and engagement with these historically significant resources.

The University Archives includes manuscripts, administrative records, photographs, publications, audiovisual materials, and artifacts that document the institutional history and impact of Miami University and its predecessor institutions. The Archivist will oversee archival operations, develop and promote collections, and support research, instruction, and digital initiatives that enhance the visibility and accessibility of the Archives.

Key Responsibilities

Archival Stewardship & Collection Development

• Lead development, appraisal, and management of institutional archives and manuscript collections documenting Miami University, Western College, and Oxford College.

• Acquire materials through donor relations and campus partnerships; administer Deeds of Gift and guide donors through transfer and documentation processes.

• Manage offsite archival collections and ensure appropriate storage, security, and environmental controls.
   

Processing, Description & Metadata

• Maintain ArchivesSpace, including creation and management of accession records, resource records, and authority files.

• Arrange and describe archival collections in accordance with professional standards (DACS, EAD, MARC, LCSH).

• Ensure accuracy, consistency, and discoverability of descriptive metadata across platforms.
   

Digital Preservation & Digital Initiatives

• Strengthen digital preservation programs by developing policies and workflows for born-digital materials, web archives, and digitized content.

• Collaborate with library technology teams on digital repositories, metadata standards, and access systems (e.g., Preservica, CONTENTdm).

• Support digital curation, fixity checking, and long-term preservation planning.
   

Research Services & Public Engagement

• Provide responsive and expert reference support for researchers, students, faculty, alumni, and external scholars.

• Deliver high-quality public services in person and virtually.

• Create physical and digital exhibits, public programs, and outreach initiatives to promote the Archives and highlight institutional history.

• Contribute to digital st