ADMINISTRATIVE ASSISTANT II - 64081487

Requisition No: 878240 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64081487

 Pay Plan: Career Service

Position Number: 64081487 

Salary:  $34,760.00 

Posting Closing Date: 07/29/2026 

Total Compensation Estimator Tool

Open Competitive Opportunity

Division of Disease Control and Health Protection

Bureau Of Communicable Diseases

HIV/AIDS

Administration

This is a full-time, in-office position 

Pending Classification Updates

 

Your Specific Responsibilities:

This is a highly responsible position that serves as assistant to the HIV/AIDS Section Administrator and provides administrative support for the HIV/AIDS Section in the Bureau of Communicable Diseases. This position is responsible for developing and overseeing the procedures, practices and day-to-day operations of the HIV/AIDS Section team. This position coordinates activities and administrative functions of all the section support staff, assigning work as needed and ensuring coverage of all administrative functions.

Responsible for tracking correspondence and assignments for the Section; reviews correspondence for signature by the Section Administrator. Oversees all travel-related functions for the HIV/AIDS Section, ensuring that all travel is properly authorized and that reimbursement requests are completed correctly and in a timely manner.

Responsible for providing general office assistance as requested and ensuring requests are completed in compliance with policies and procedures. Assist section staff by answering phones and routing inquiries to appropriate staff. Assist with incoming and outgoing mail and shipping. Provides meeting or training support as requested including assisting with preparations, scheduling, and set-up. Assist staff with scheduling meetings, maintain staff meeting schedule and conference room/call calendars. 

Responsible for monitoring and tracking all section assignments. Set up, establish, organize, and maintain an efficient and complete assignment tracking process. Assist section staff with preparing internal and external correspondence for review and approval.

Serves as the sections point of contact for Safety, information Security/HIPAA and Continuity of Operations Planning (COOP). Attends meetings held by the bureau of division coordinator on these issues, ensures Section compliance with any related policies and procedures at the direction of the bureau or division coordinator, communicates updates to all staff and/or Section Administrator as needed, completes any assessments.

Liaison with Facilities Management for the section; report and follow-up on all requests for repairs and other issues. Coordinate through DMS, any office improvements and/or repairs, such as painting, carpeting and key ordering. Order nameplates for all new employees quarterly.

Performs other related duties as required.

 

Required Knowledge, Skills, and Abilities:

• Knowledge of DOH Correspondence Policies and Procedures
• Skilled in State and DOH Administrative Policies and Procedures including p-card manager and travel requisitions.
• Ability to use WorkFlow and STMS.
• Skilled in verbal and written communication including telephone coverage.
• Skilled in assignment coordination.
• Skilled in calendar Management.

 

Qualifications:

Minimum –

• Experience with office and secretarial procedures.
• Experience with Microsoft Word applications

Preferred –

• AA Degree
• Three years or more of administrative, secretarial, or clerical experience.

 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative sol