Procurement Specialist-Information Technology

Procurement Specialist-Information Technology in  GAC Savannah

Unique Skills:

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About Our Group

The Indirect Procurement team purchases goods and services that are critical to the day-to-day operations of a business but not linked to the production of goods or delivery of services. Indirect procurement enables a company to function effectively, is driven by employee demand, and indirectly affects a company’s profitability. The focus of this role will be focusing heavily on IT software for the enterprise. 

 

 About the Role 

Procurement Specialist develops efficient procurement solutions and supports senior management with the development and implementation of sourcing strategies. This role requires excellent communication skills, strong analytical skills, and knowledge of the company’s Enterprise Resource Planning system.

 

Daily Activities

• Manage multiple vendors.
• Proactively lead sourcing efforts beginning with spend analysis through contract execution
• Develops synergies and optimizes working process between internal business stakeholders and Procurement.
• Drafts and edits commercial documents (RFPs, RFQs, Contracts, Terms & Conditions, etc.)
• Coordinates and leads review/approval process for procurement/sourcing contracts/agreements in accordance with company policies.
• Leads supplier evaluation and selection process
• Manages Service Level Agreements with suppliers
• Identifies and leads process/continuous improvement efforts
• Manage Expense and Procurement performance. Monitor savings and Procurement KPIs.
• Be able to work with stakeholders and guide them through the procurement process.

 

 

Education and Experience Requirements

Bachelor's Degree in Business Administration or related curriculum required or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job. 5 years purchasing or related experience. Masters degree may offset two (2) years of the experience requirement.

Position Purpose:

Under minimal supervision, develops and implements cost-effective and efficient procedures to purchase sophisticated commodities, subsystems, major components and/or assemblies, major service and support subsystems, and major components of these subsystems, as appropriate in accordance with company policies and procedures.

Job Description

Principle Duties and Responsibilities:

Essential Functions:

1. Develops sources of supply and obtains information from suppliers concerning product and/or service specifications, price, delivery dates, etc. and ensures all applicable data is current at supplier.
2. Solicits proposals, conducts bid evaluations, evaluates costs, negotiates optimum delivery schedules and ensures the best combination of price, quantity discount, product quality, standard terms and conditions, and where appropriate, establishes long term agreements such as Master Orders and Blanket Purchase Agreements.
3. Interprets program and/or statement of work requirements; recommends and implements action with suppliers to ensure achievement of all requirements.
4. Communicates with User departments such as Engineering, Quality Assurance, Manufacturing, Planning, Design, Facilities, Program Office and other departments as necessary, to ensure their requirements are met.
5. Supports the cognizant Cost Analysts efforts to prepare the Pre-Negotiation Plan (PNP), where applicable.
6. Prepares the Negotiation Plan using the PNP and his/her experience in dealing with the supplier, where appropriate.
7. Conducts negotiations with an emphasis on achieving cost reductions, maximizing savings, and securing pricing that is within the objectives set forth in an approved negotiation plan.
8. Prepares memorandum(s) justifying the following: Acceptance or rejection of a sole source recommendation by the user, source selection where multiple sources were solicited, price negotiated or lowest price quoted competitively.
9. Prepares definitive purchase orders, including terms and conditions, makes award, and administers contracts with suppliers within budgetary limitations.
10. Responsible for calendar and format for program reviews. Monitors supplier performance, and prepares reports and other records pertaining to the items or services purchased, cost, delivery, product or service performance, supplier performance and/or inventories, as applicable.