Administrative Business Partner

Company Description

Are you ready to trade your job for a journey? Become a FlyMate!

Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.

What more do we need to truly be unstoppable? Perhaps, that is you! 

Who we are: 
Flywire is a global payments enablement and software company, founded more than a decade ago to solve high-stakes, high-value payments in higher education. We’ve since scaled into new regions and industry verticals and expanded our product offerings to deliver meaningful value to our clients around the world. 

Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.

With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
 

Job Description

The Opportunity:

We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.

• Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
• Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
• Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed. 
• Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
• Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
• Supporting Executive events/offsites and Board logistics (when applicable)
• Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
• Drafting, proofreading, and wordsmithing communications and presentations as assigned
• Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
• True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person 
   

Qualifications

Here’s What We’re Looking For:  

• Bachelor’s Degree or applicable professional experience/training 
• 5+ years of administrative experience in a fast paced industry
• In office 3 days per week to overlap with Executive presence
• Experience working with Executives with international teams
• Meticulous attention to detail and strong planning and decision making capabilities
• Calm under pressure and able to multitask and pivot as necessary
• Flexible and able to handle ad hoc issues that may arise outside of core business hours
• Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
• Unwavering confidentiality with sensitive personal and corporate information
• Excellent written, verbal and presentation skills
• Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
• Proven track record of exceptional calendar management and prioritization
• Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
• Experience in project management and cross-functional coordination
   

Additional Information

What We Offer:

• Competitive compensation, including Restricted Stock Units 
• Employee Stock Purchase Plan (ESPP)
• Flying Start - Our immersive Global Induction Program 
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