Associate Producer

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

NVE Experience Agency is seeking a dedicated and highly skilled Associate Producer. This is a dual role in leading the creation of memorable experiences and ensuring successful program delivery to our clients while also standing in as support on larger projects.

As an Associate Producer on our team, you will have opportunities to execute small tier budgets, support Senior & Executive Producers on larger programs, collaborate with other teams on concept development, and ensure flawless execution. This role requires agility, professionalism, attention to detail, and grace under pressure. Join us in crafting extraordinary and transformative experiences.

Job Responsibilities:

Project Delivery

• Build and maintain project documentation including deliverable timelines, production schedules, run of show, etc
• Seamlessly manage and execute programs up to $500,000, progressively gaining experience in budget ownership
• Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables
• Ensure project / program is delivered on-time and on-budget with flawless execution
• Collaborate with cross functional teams and agency partners to facilitate effective communication between project team members
• Manage specific elements of a project including but not limited to vendor procurement & communications, negotiations and ensuring payments are being made on time

Client Management

• Support project teams in communicating all production related details to clients and internal stakeholders  
• On smaller tier owned budgets, take the lead in client communications in partnership with the Account lead
• Act as an additional support resource for larger projects while gaining experience in client interactions

Budget Management

• Develop and manage project budgets up to $500k, with direct oversight from lead producer
• Own portions of larger budgets in collaboration with a lead Producer 
• Coordinate invoices and vendor payments with all internal parties to ensure smooth financial operations
• Lead and support teams with budget reconciliation and financial tracking

Team Management

• Maintain regular check-ins with your manager and provide feedback within project team in timely manner   
• Foster a collaborative team environment that encourages efficiency and seamless execution
• Responsible for ensuring timesheets and expenses are completed in a timely manner for all project workstreams 
• Ensure all on-boarding for temporary production staff and vendors in accordance with company policies

Qualifications:

• 3-4+ years of proven event production experience required
• Strong project management skills
• Ability to effectively manage tasks across multiple projects and various clients simultaneously
• Client focus with attention to detail, flexibility, and accountability for results
• Strong written and verbal communication skills
• Extraordinary organizational skills, self-motivation, and intuition
• Thrive in a fast paced, agency environment
• Proficient in Microsoft and Apple applications, team project software, and social media sites

Requirements: 

• Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working onsite  
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
• While working onsite, must be able to work outdoors in various weather conditions as needed 
• Have a valid Driver’s License 
• Available to work weekends and evenings as needed for events

Location: We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in any of our hub locations.

Diversity, Equity, Inclusion and Belonging: 

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the hear