Executive Coordinator, US Fertility

Work Location:  Boston, Massachusetts
Shift:  
Department:  HC-NA-F US Fertility
Recruiter:  Katherine Nicolosi

This information is for internals only. Please do not share outside of the organization.

Your Role:

Are you an organized, proactive professional who thrives in a fast-paced, science-driven environment? We are seeking a highly skilled and motivated Executive Coordinator to provide exceptional support to the SVP of Fertility, VP of US Fertility Marketing and the VP of US Fertility Sales (US Fertility Leadership team).  The Executive Coordinator advances the operational effectiveness of the US Commercial Fertility organization by providing executive-level administrative support, ensuring consistent administrative processes, and overseeing communication platforms for aligned messaging and internal engagement while acting as the voice and face of the department. The role also strengthens culture and capability through coordination of team meetings, onboarding, recognition programs, and acts as a trusted advisor and integrator to keep the teams aligned and informed.  This Executive Coordinator role also provides the unique opportunity to support high-impact responsibilities including congress/meeting planning and developing strategic content and slides in support of the US Fertility Leadership team and organizational initiatives. If you are a self-starter who brings executive presence, creative problem-solving, and a commitment to excellence, we want to hear from you.

• Manage complex, high-volume calendars for the US Fertility Leadership team including scheduling across multiple time zones and prioritizing competing demands.
• Coordinate the US Fertility Leadership team domestic and international travel arrangements, including detailed itineraries, visa requirements, and expense reporting in compliance with company policies.
• Serve as a primary point of contact and liaison between the US Fertility Leadership team and internal/external stakeholders including cross-functional teams, executive leadership, and external partners.
• Organize and support team meetings, all-hands, and leadership forums: prepare agendas, capture meeting minutes, track action items, and drive follow-through.
• Serves as a trusted key resource for commercial field team members by coordinating onboarding activities, supporting team meetings and ongoing operational needs.
• Maintain confidential files, records, and organizational charts; manage document control and version tracking.
• Onboard new team members administratively; manage purchase orders, vendor contracts, and budget tracking support.
• Anticipate needs and proactively address administrative gaps, serving as a trusted partner to both SVP and other leaders.
• Prepares and facilitates structured team meetings end-to-end: pre-align agendas and clear asks, ensure all critical topics are covered or delegated, facilitate on-time meetings, capture minutes and actions, and drive timely follow-up and decision tracking; keeps KPIs and budget planning on track.
• Provides ad-hoc support to other leaders in the departments as needed.
• Create, design, and refine executive-quality PowerPoint presentations and supporting materials for initiatives, leadership forums, quarterly business reviews, and external engagements.
• Assist with the development and editing of communications including town hall presentations, strategic updates, and org announcements.
• Maintain a library of reusable content assets, templates, and branded materials.
• Support preparation of materials for senior leadership meetings, board-level updates, and cross-functional governance forums.
• Support the coordination and/or preparation for internal and external events including large department/multi-department meetings, customer meetings, and conferences
• Other duties as assigned. 
• Will work on-Site at the Boston Seaport office 3 days per week with up to 10% travel 

Who You Are

Minimum Qualifications:

• Bachelor’s degree
• 5+ years of experience as an Executive Assistant, Administrative Business Partner, or supporting senior leaders in a corporate environment.
• 2+ years of advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word, Teams); with the ability to create