School Operations Manager - Newark

Company Description

About KIPP New Jersey

KIPP New Jersey is part of the nationally recognized “Knowledge Is Power Program” network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. In 2002, KIPP New Jersey first opened its doors in Newark’s South Ward as a single class of 80 fifth graders and has since grown to educate over 7,738 students in grades K-12 across 15 schools in Newark and Camden. More than 90% of KIPP New Jersey students currently qualify for free or reduced meals.

By 2025, KIPP New Jersey will have fifteen schools in Newark and seven in Camden providing a world-class education to over 11,600 students. To learn more, visit www.kippnj.org.

Job Description

Job Description

Are you a highly organized, solutions-oriented professional who loves creating systems to support students and families? KIPP New Jersey is seeking a School Operations Manager to lead critical administrative functions, manage student records, and foster a seamless school experience for families, staff, and students.

Here's what you'll be doing:

Student Records & Compliance

• Coordinate student registration, transfers, withdrawals, and record maintenance throughout the school year and summer sessions.
• Manage the school’s student information system, ensuring data accuracy for attendance, grades, class schedules, and personal records.
• Serve as the custodian of student records, ensuring compliance with state and district regulations.
• Lead the printing and distribution of report cards and manage audit-related uploads.

School Operations & Communication

• Build and implement systems to manage communication, office activities, and paperwork efficiently.
• Act as the primary point of contact for families, distributing newsletters, generating all-calls, and creating school marketing materials.
• Manage and train part-time employees to support school operations and administrative tasks.
• Liaise with vendors, including transportation and nutrition services.

Student Recruitment and Enrollment

• Organize and host student recruitment events.
• Manage the enrollment process, ensuring compliance documents and records are accurate and up to date.

Attendance Management

• Track and monitor attendance data to ensure accuracy and drive high student attendance rates.
• Collaborate with staff and families to address attendance concerns and develop support plans.

Testing & Technology

• Serve as the testing coordinator, managing rosters, materials, and schedules.
• Support students and staff with technology tools like Clever and blended learning programs.

Qualifications

Must Haves:

• Proficiency in Microsoft Office, particularly Excel, with experience managing databases and reporting.
• Exceptional written and oral communication skills.
• Strong organizational skills and attention to detail.
• Ability to proactively problem-solve and anticipate challenges.
• Superb customer service skills and a solutions-oriented mindset, even in high-stress situations.
• Commitment to supporting students, families, and educators in achieving success.

Nice to Haves:

• Previous experience in a customer service-oriented role, educational setting, or non-profit.
• Familiarity with budgeting and purchasing processes.

Additional Information

Compensation & Benefits

The salary range for this position is $60,000-$80,000. Salary ranges at KIPP are set based upon the role level and function using benchmarks in the education and non-profit sector and allow for growth within the role. Individual compensation within this range will be set based on a variety of factors, including but not limited to relevant professional experience and qualifications; education, skills and training; and market conditions.

In addition to a competitive salary, KIPP NJ  offers a generous benefits package including, but not limited to, the following:  

• Robust benefits that include medical, dental, and vision 
• Participation in the New Jersey Public Employee Retirement System (PERS) for appropriately classifed roles
• Optional participation in the KIPP NJ 403b retirement plan, including matching contributions
• A school-issued laptop
• Transportation benefits for TEAMmates commuting into Newark from the New York City area
• Generous Time-Off including 3.5-4 school vacation weeks (depending