Executive Assistant - Durable Conservation and Finance - 25010

Overview

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks an Executive Assistant, Durable Conservation and Finance.

 

Major Function

The Executive Assistant is based out of our Washington, DC office and is responsible for a variety of standard and frequently complex administrative duties. The Executive Assistant will support the SVP of Durable Conservation and Finance and the Earth for Life team. Accounting tasks and special projects may be assigned to ensure the smooth functioning of department or program. Administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies will be key to success in the role. Communication on a daily basis with department staff and staff from other departments, as well as external partners, such as donors and government agencies, will be required to coordinate activities and obtain and disseminate information.

 

Salary:  The expected compensation range for this position is $74,000 - $92,500.

 

Please note: Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  

Responsibilities

• Manage SVP’s calendar; schedule in-person and remote meetings for SVP; interface with SVP office and other senior staff on requests/needs involving SVP; manage SVP travel/bookings; prepare agendas for Earth for Life team meetings.

• Coordinates all aspects of meetings, travel, trainings, and other events.

• Monitors deadlines, follow up on delegated tasks, and provide appropriate reminders.

• Coordinates any mailings or other distributions of information from the department, both internally and externally.

• Makes high-level contacts of a complex and confidential nature both inside and outside the organization.

• Answers complex inquiries requiring detailed knowledge of department procedures.

• Screens, routes, and answers phone calls and responds to routine and non-routine requests with discretion.

• Attends internal and external meetings as representative of the department and provides appropriate summaries and follow-up.

• Drafts letters, memoranda, and other materials for staff, inter-department meetings, and outside individuals.

• Prepares background materials for meetings.

• Proofreads and edits documents, reports, proposals, and presentations.

• Assists with preparation of proposals and presentations.

• Updates team SharePoint site.

• Assists with data and background information for budget process.

• Prepares and reviews expense reports, budget updates, and bills.

• Collects information and maintains logs, records, or lists as needed.

• Provides general administrative support, including note taking at meetings, typing, faxing, photocopying, distributing materials, ordering publications, and requisitioning office supplies.

• Maintains complex files and file record for the department.

• Performs special projects and other duties as assigned.

Qualifications

Key Competencies

Diplomatic Interpersonal Communication Skills: This position requires the use of high emotional intelligence and organization savvy to the SVP in enhancing team and interdepartmental communication. 

Collaboration: This position engages with all levels of the organization for and on behalf of SVP to advance team and organizational goals and initiatives.

Proactive Prioritization: Helps solve problems and figures out how to move initiatives forward based on SVP, team and organization prioritizations.

Reliability /Follow through: Must be able to keep track of multiple tasks and deadlines without need for reminders.

Organization and Attention to Detail: It is expected in addition to organizing self this person will help identify and implement processes to increase the team's organization. Due to the high visibility of this position, meticulous attention to detail is required at all times.

 

Required Skills and Experience

• Bachelor's degree or equivalent experience with five years (including two years of prior experience working in an executive office) of demonstrated and progressively responsible experience in administrative role