Job Posting Title

Contracting and Acquisitions Agent

Agency

308 STATE BUREAU OF INVESTIGATION

Supervisory Organization

State Bureau of Investigation

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Level I: $50,000.00
Level II: $55,000.00
Level III: $58,000.00

Job Description

This position is located in the Procurement & Facilities Unit within the Support Services Division in Oklahoma City, OK.

Basic Purpose

Positions in this job family are assigned responsibilities involving the acquisition of goods and services for an institution or agency.

Major Work Duties

• Coordinate daily purchasing activities as requested for multiple divisions of the OSBI.

• Process simple purchases by determining best method and vendor for the procurement process.

• Work with the OSBI divisions and make recommendations regarding bidding practices, assist with preparation of complex bids and write and/or edit bid specifications as required. Aide, assist and review end-user bid specifications with OMES for purchases over agency authority limit.

• Aides, assists and reviews bid solicitations for determining the lowest and best responsive bidder for contract award.

• Responsible for contract administration for divisions of the OSBI, including tracking expiration dates of annual contracts.

• Process simple purchases by determining best method and vendor for the procurement process.

Typical Functions

• Drafts specifications and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.

• Maintains bidder lists, product and services information, supplier information, and acquisition records.

• Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.

• Makes recommendations to management concerning products and services and available sources of supply.

• Performs contract administration, including but not limited to, monitoring contractor compliance with contract specifications, monitoring contractor expenditures, reviewing claims, and ensuring timely submission reports.

• Supervises and trains subordinate personnel.

• Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.

• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.

• Acts as liaison to Central Purchasing.

Level Descriptor

• Level I: This is the basic level of this job family where employees are assigned responsibilities for beginning level professional and technical work related to contracting and the procurement of goods and services for an institution or agency.  Responsibilities may include reviewing and processing requisitions, making recommendations concerning purchases, preparing bid specifications, contracts and requisitions, and maintaining files.

• Level II: This is the career level where employees perform responsible professional and technical work at the full performance level involving the contracting and procurement of goods and services for a state agency or institution.  Responsibilities consist of a variety of technical and administrative tasks of a general nature related to the solicitation and review of bids, evaluation of products and services, preparing contracts, and the development of standard specifications and requisitions for products and services.  As well as serving as liaison to various vendors and advising agency personnel on the provisions of the Central Purchasing Act and rules and regulations related to contracting and purchasing.

• Level III: This is the specialist level of this job family where employees are assigned independent responsibilities involving the acquisition of goods and services for an institution or agency.  This may include responsibility for completing all related actions concerning competitive bidding or negotiation; for evaluation of proposals; for analyses of products; for disapproval or termination