Executive Administrative Assistant

Compensation $38 - $40 per hour

Summary
Leads a team of admins who provide high-level administrative support to various managers.  Plans, organizes, and oversees projects to ensure they are completed on time, within budget, and to the required quality standards, acting as a central point of communication and coordination for the stakeholders. 
This position is in-office, Monday - Friday, 40hrs per week. 

Duties

• Provides support to Portfolio Supervisors for daily portfolio operations
• Manages a variety of property management-related projects
• Respond to emails and phone calls and elevate issues to Portfolio Supervisors, when appropriate
• Property lease-up assistance for new development projects which may include interaction with local housing authorities, lenders, clients, utility offices, prospective tenants, area vendors
• Coordinates, assembles and distributes monthly owner reporting packages
• Responsible for weekly and monthly client reporting requirements
• Coordinates carpet inspection process, violation letters to residents, reasonable accommodation requests, prospective resident appeals and Rural Development reserve withdrawal requests
• Orders various property related signs, pagers, stamps, uniforms, gifts, etc.
• Coordinates and assembles care packages with operational materials for property acquisitions
• Responsible for coordinating Property Inspection Requests
• Coordinates claims with third parties
• Provides telephone support coverage
• Provides general clerical and administrative support
• Drafts, edits and formats professional client and internal documents
• Maintains electronic and paper files
• Ad hoc projects at supervisor direction, such as capital project bidding, management agreement and management plan formulation, client refinance and acquisition support

• Property management experience with transaction and terminology exposure
• Minimum of 5 years of administrative experience
• Experience leading a team
• Yardi software experience
• Proficiency in Office Suite; Word, Excel, and PowerPoint required
• Excellent written and verbal communication skills
• Excellent organizational skills, attention to detail
• Possess initiative, be self-motivated, work well independently as well as part of a team
• Ability to effectively multi-task and thrive in a fast-paced environment with multiple deadlines with a sense of urgency
• Ability to travel, as required

• Pre-employment background screening
• Drug screening  

About Us
Cambridge Real Estate Services manages multi-family housing developments in the Western US including affordable housing, conventional communities, and historic properties. Staffed by dedicated and responsive property management and maintenance professionals, we strive to exceed expectations.

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