Associate Proposal Specialist

Associate Proposal Specialist

Remote - United States

The Opportunity: 

Anthology delivers education and technology solutions so that students can reach their full potential and learning institutions thrive. Our mission is to empower educators and institutions with meaningful innovation that’s simple and intelligent, inspiring student success and institutional growth.

The Power of Together is built on having a diverse and inclusive workforce. We are committed to making diversity, inclusion, and belonging a foundational part of our hiring practices and who we are as a company.

For more information about Anthology and our career opportunities, please visit www.anthology.com. 

The Global Proposal Management team manages all aspects of proposal development and effectively works across the organization to obtain the information and content needed to deliver a compelling and compliant proposal. The team is responsible for ensuring that our customers and prospects receive compliant proposals on time, of high quality, compelling, visually stunning, and strategic. We are responsible for submitting responses to all RFI, RFP, etc. around the globe. We are part of a close-knit team of peers and teammates who support, help, and learn from each other.

The Associate Proposal Specialist role is key to Anthology's success in obtaining new and returning business with prospective and current customer partners through Requests for x (RFx), including Requests for Proposal (RFP), Requests for Information (RFI), and Requests for Quote (RFQ) activities. The proposal coordination and proposal response are often the first impressions an institution has of our company. First impressions set the tone of the relationship with our prospects and customers, and the Associate Proposal Specialist affects the first impression. Therefore, the coordination, tracking, and reporting of requests coming through the Proposal Management team are vital to our business. The position is a highly networked role that requires working under pressure and challenging deadlines.

The Associate Proposal Specialist is responsible for monitoring, tracking, and reporting several Key Performance Indicators (KPIs). 

Primary responsibilities will include:

• Monitoring search engines to evaluate opportunities for potential product fit with the Anthology collection
• Owning accuracy and tracking dates, statuses, and metrics related to Salesforce, security surveys, Freedom of Information Act (FOIA)
• Managing the RFx Intake process to get the quickest response on bid decisions
• Collecting, sending, managing, and communicating qualifying questions with the returned answers for the proposal's workflow
• Creating timeline schedules for the proposal's workflow
• Providing reporting metrics weekly and on-demand to C- and V-level executives
• Submitting, tracking, and contributing to Freedom of Information Act requests (incoming and outgoing)
• Maintaining document management standards by archiving
  • original proposal documents as received
  • final submitted proposal documents
  • FOIA requests documents (incoming and outgoing)
  • security surveys and Higher Education Community Vendor Assessment Toolkit (HECVAT) requests and responses

The Candidate:

Required skills/qualifications:

• 0-2 years of professional experience
• Prior experience with managing multiple tasks with organization and prioritization 
• Association of Proposal Management Professionals (APMP) best practices and Body of Knowledge – APMP Foundation level certification required or ready to pass the exam in the first 180 days
• Strong communication skills
• Strong critical thinking skills
• Ability to be agile and adapt
• Self-motivated and quick le