A/P Accounting Clerk

Description

JOB OVERVIEW: 

As the A/P Accounting Clerk, you will work closely with the broader Accounts Payable Team in support of the accounts payable process for the company. This position must strike a balance between maintaining trustful relationships and ensuring timely processing. The A/P Accounting Clerk should always exhibit professionalism and trustworthiness. In addition, this position must possess excellent communication and interpersonal skills, as well as an ability to work independently in a fast-paced, high-volume transactional environment.

KEY RESPONSIBILITIES:

The following reflects the essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time.

• Analyze, prioritize, code, and process bills on the company’s internal systems.
• Process and track GRNI balance, ensuring receipt of vendor invoices on received purchase orders.
• Make timely payments for all vouchers and expenses.
• Verify, process, and post transactions from the expense reporting system.
• Answer inquiries from vendors, suppliers, and employees, and research discrepancies.
• Process checks, wires, and ACH payments in internal systems as well as banking websites.
• Prepare and maintain filing of Accounts Payable record.
• Prepare reports on Accounts Payable accounts for reporting purposes.

Requirements

QUALIFICATIONS & SKILLS:

Required

• Minimum of two-year certificate from a college or technical school and two years related experience, or equivalent combination of education and experience.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Comfortable with a wide range of mathematical operations including calculations related to sales tax, discounts, interest, and percentages.
• Commitment to excellence and high standards of accuracy and organization.
• Basic to intermediate Microsoft Excel skills.
• Excellent written and verbal communication skills.
• Ability to multi-task and determine priorities to complete tasks as accurately and efficiently as possible.
• Ability to prepare and maintain reports, spreadsheets, and business correspondence.  
• Ability to understand and follow written and verbal instructions.
• Strong organizational, problem-solving, and analytical skills.
• Demonstrated ability to act in a way that is consistent with our values.
• Ability to work independently and collaboratively.
• Ability to understand and follow written and verbal instructions in English.
• Ability to work independently at a home office that has high speed internet, minimal to no distractions during work hours (7:30-4:30), and willingness to work at the assigned branch when required/requested.
• Qualified background check and drug screening.

PHYSICAL ENVIRONMENT:

• Position operates in a professional office environment with the requirement to visit and walk around a warehouse with fluctuating temperatures.  
• Spend most days seated at a desk, working at a computer terminal to input data, handle phone calls, and exchange electronic messages.
• Use the computer as a telephone, messenger, and work tool, so expect to wear a headset and use both a keyboard and mouse frequently throughout the day. 
• Regularly sit, stand, and walk for long and short distances. 
• Hear with or without correction to be able to interpret and receive information and directions. 
• Communicate, verbally and in written form, regularly to describe and explain detailed, important, and accurate instructions internally and directly with customers.
• Occasionally lift and/or move material up to 25 lbs. 
• Occasionally stoop, kneel, or crouch. 
• Noise level is usually moderate. 

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.   

The policy of RJMS Corporation is to hire, train, and promote all persons in all job groups in accordance with the law, without regard to race, color, religion, sex, sexual orientation, age, marital or military status, national origin, gender identity, the presence of any sensory, mental, or physical disability, genetic information, or any other status or characteristic protected by local, state, or federal law.

RJMS CORPORATION is an equal employment opportunity and affirmative action employer.