Project Coordinator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia’s businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city’s technology assets and the return on the city’s technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency.

In partnership with the Office of the Chief Administrative Officer (CAO) and the Office of the Director of Finance, the Office of Innovation and Technology (OIT) is undertaking a major Citywide project to modernize core financial, grants, procurement, and supply chain business processes. This project (Optimize Procurement and Accounting Logistics Enterprise Resource Planning and Data Warehouse/Business Intelligence Tool, or “OPAL ERP and DW/BI project”) will replace the existing General Ledger and Procurement systems (i.e. FAMIS, ADPICS, ACIS, PHLContracts, etc.) that support these business processes and will enable the City to realize benefits such as reducing transaction processing time and effort, providing better access to information for reporting and analysis, and making it easier to onboard new employees into these functions.

Job Description

The Enterprise Resource Planning (ERP) Project Coordinator is responsible for coordinating and administrating the OPAL Project and Product Team. THE ERP Project Coordinator’s focus areas are the administration and support of the OPAL Project and ensuring that communication and project workflows are on track. This permanent exempt position will move to maintenance and support after the project is complete.

Essential Functions

Throughout the OPAL ERP project, the OPAL Project Coordinator will:

• Maintain frequent and detailed communication with all members of the team to ensure alignment.
• Assist and coordinate team goals, project schedules, and new information.
• Evaluate potential problems and technical hitches and develop solutions.
• Assist and supervise current project workflows and coordinate all team members to keep workflow on track.
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and stored.
• Direct project correspondence by preparing and reviewing project proposals, memos, meeting minutes, and emails.
• Support OPAL Team Leads by taking on supervised support tasks on larger initiatives.
• Managed the project deliverable timesheet management and reporting.
• Gain an in-depth understanding of the OPAL project’s processes and requirements.
• Monitor, evaluate, and regularly report on business process related IT service, and support to OPAL Product leadership.

Competencies, Knowledge, Skills and Abilities

• Demonstrated ability to think strategically about the application of technology to solve business problems and develop user/business-driven technology strategies and plans.
• Exceptional communication skills, with the ab