Procurement Specialist

Job Posting Title

Procurement Specialist

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

CP

Job Posting End Date (Continuous if Blank)

November 03, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

As a Procurement Specialist with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks.
• Support the Central Purchasing team
• Salary up to: $64,170.00

Responsibilities

• Develops solicitations to bid for goods and services.
• Verifies the validity of sole source purchases.
• Issues purchase orders to vendors or other state agencies.
• Negotiates with vendors on pricing for goods and services.
• Processes open records requests.
• Documents savings associated with contracts.
• Resolves customer complaints, supplier deficiencies and any performance issues associated with contracts.
• Acts as primary liaison to agency, division, or program. Serves as lead Contracting Officer for approved multi-state contracting efforts.
• Monitors contracts to include compliance with contract requirements and conducts random audits for agency purchase orders to ensure compliance to State policies and regulations. 
• Collects and analyzes usage reports.
• Identifies or assists in identifying requirements and developing specifications for request for proposals in accordance with Central Purchasing rules, statutes, policies, and procedures. 
• Assists or leads stakeholder council to ensure input from state agencies, including Higher Education to assure client’s requirements are met. 
• Manages contracts, sourcing, and purchasing activities of new and existing statewide contracts for products and services consumed by State Agencies and political sub-divisions.
• Analyzes or assists in analyzing market conditions, evaluates proposals, conducts negotiations, and awards final contracts. 
• Markets contracts to governmental organizations that are statutorily authorized to utilize contracts. 
• Evaluates responses for compliance with specifications; evaluates supplier’s performance and compliancy.
• Makes recommendations to management concerning products and services and available sources of supply. 
• Serves as liaison between suppliers, state agencies and Central Purchasing.
• Conducts pre-proposal conferences with prospective contractors.
• Arbitrates disputes between suppliers and agencies and recommends termination of contracts when appropriate.
• Advises agency personnel on departmental rules, regulations, and laws. 

Physical Demands and Work Environment

• This position works in a comfortable office setting with a large percentage of the workday done on a computer and telephone.  Telework may be available
• Ability to occasionally lift paper and office supplies and to perform job duties on a computer and telephone for 6-8 hours per day is necessary. 

Minimum Qualifications

• Bachelor’s degree in Business or a related discipline or;
• Four (4) years of procurement related experience or;
• An equivalent combination of education and experience.
• Certification as State of Oklahoma Certified Procurement Officer Level 1 or must attain certification within 90 Days

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equ