Secretary - Principal High School

Job Title:        Secretary  Principal HS                      Wage/Hour Status:  Nonexempt

Reports to:     Campus Principal                                  Pay Grade:               AS 6  226 Days       

Dept./School:  Assigned Campus                                Date Revised:          July 31, 2024

Primary Purpose:

Facilitate the efficient operation of the school office and provide clerical services to the principal.

Qualifications:

Education/Certification

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Preferred Experience:

• Three years of successful secretarial or clerical experience preferably in a related field
• Proficient in English and Spanish
• Experience on TEAMS Software

Major Responsibilities and Duties: 

Records and Reports

1. Organize and manage the routine work activities in the school office.
2. Order and maintain supplies.
3. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
4. Maintain office files.
5. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
6. Maintain and monitor budget process.
7. Follow procedures to handle petty cash disbursements.
8. Make appointments and maintain office calendar and school calendar.

Reception, Phones and Correspondence

1. Receive incoming calls, take reliable messages, and route all to appropriate staff.
2. Compose letters and memos as directed.
3. Provide excellent customer service to all students, staff, parents, and community members.
4. Maintain inventory of fixed assets, equipment, and supplies.

Other

1. Assist with planning, preparation, and setup of faculty meetings and campus activities.
2. Sort, distribute, or deliver mail and other documents.
3. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
4. Maintain confidentiality.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment:  May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.  This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Employee: ___________________________________________________________________

                                                        (Please Print)

Signature of Empl