Sr Administrative Assistant II, Office of Engagement & Excellence, Surgery

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. 
UT Southwestern Medical Center is hiring for a Senior Administrative Assistant II, Department of Surgery. 

This role provides administrative support to the Department of Surgery's Central Administration Leadership team as well as departmental programs. Responsibilities include managing the department’s travel review and approval process, providing moderately complex administrative support for department leadership. May assist with overflow work from administrative peers within the department. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department. Compose and process repetitive and non-repetitive documents in accordance with established procedures. Organize office procedures to ensure effective operation. Process financial transactions following institutional policies and procedures.

Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic.

Preferred Skills/Experience

• Detail oriented
• Organized
• Strong verbal and written communication
• Multi-tasker in fast-paced environment

 Job Duties 

May perform some or all of the following:

• Receive guests in office suite

• Managing and coordinating the department’s travel review and approvals process

• Provides moderately complex administrative skills for division faculty.
• Schedules and organizes activities such as meetings, conferences, and department events: prepare agendas, presentations, take minutes and arrange catering, as needed.
• Organize and coordinate travel logistics for faculty and visiting professors.
• Composes and processes repetitive and non-repetitive documents in accordance with established procedures.
• Coordinates expense reimbursement and expense tracking.
• Processes purchasing transactions following institutional policies and procedures
• Communication: Draft and prepare official documents, memos, presentations, and reports.

• Maintain Faculty Curriculum Vitae, licensures and recredentialing

• Determines w