Administrative Coordinator

Pay: $55,000 annually

The pay listed is the hourly range or the hourly rate for this position.   A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information: 

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit Annual Benefits-Staff and Management

The Administrative Coordinator provides comprehensive administrative, operational, and compliance support at the site level. This role supports Site Managers by managing essential office functions, enabling leaders to focus on strategic activities, safety performance, client engagement, staffing accuracy, and operational excellence. 

This position is responsible for daily office administration, new hire onboarding support, communication with Education Services clients, data entry, attendance tracking, reporting, and compliance-driven tasks across multiple sites. The role ensures the accuracy, consistency, and completeness of site-level information while maintaining high standards of organization and service. 

 

 

 

Administrative & Office Support 

• Performs all basic office administrative tasks, including answering phones, filing, data entry, ordering supplies, and maintaining office organization. 

• Corresponds directly with Education Services clients, ABM staff, employees, and site partners. 

• Tracks daily employee attendance, communicates missed punches, and assists employees with questions or concerns. 

• Maintains safety records and digital/physical documentation for HR, operations, training, and payroll compliance. 

• Supports Project Managers by managing daily, weekly, and monthly administrative tasks that support operational delivery. 

• Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with staffing requirements. 

Hours Tracking, Payroll Input & Financial Accuracy 

• Completes accurate Epay payroll inputs, including hours worked, PTO, shift changes, cross-site support, and retro adjustments. 

• Ensures correct Epay Sub usage and supports documentation for shift swaps, added shifts, or cross-support labor. 

Recruitment, Onboarding & Talent Support 

• Supports new hire onboarding, including I-9 coordination, new hire paperwork, site orientation, badge activation, and uniform distribution. 

• Maintains onboarding checklists and hiring support documentation. 

Compliance, Governance & Reporting 

• Ensures accurate completion of compliance requirements such as training updates, safety reporting, accident logs, roster reviews, and corrective actions. 

Communication & Coordination 

• Serves as the administrative point of contact for the Project Managers. 

• Coordinates communications between ABM teams, including HR, TA, Payroll, Finance, and BIT. 

• Provides supervisors and shift leaders with organized, timely updates on rosters, schedule changes, and operational matters. 

• Builds and maintains strong relationships with client and site-level stakeholders. 

Process Improvement 

• Identifies opportunities to streamline administrative processes through standardization and improved workflows. 

• Supports rollout and adoption of new systems, reporting tools, and governance updates. 

• Provides field-level feedback to central teams to improve tool usability and reporting accuracy. 

Other Duties as Assigned 

Job duties may be modified at any time to support operational needs, compliance changes, or organizational initiatives. 

• Bilingual: English & Spanish 

• High school diploma or GED required; associate’s degree or administrative certification p