Human Resources Administrator

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Under the direction of the Director of Administration for the McGill Libraries, oversees all the HR operations for both academic and administrative affairs at the McGill Library. The HR Administrator works closely with the HR Advisor and the Director of Administration to develop strategic, short and long term plans and provides leadership and expertise in advancing the HR strategy for the development and implementation of new initiatives in support of the unit’s academic and administrative mission. Develops and implements human resources policies and programs to maximize unit effectiveness; integrate human resources strategy into policy and planning frameworks; promote organizational effectiveness and cultural change.

Primary Responsibilities:

• Provide support to managers and employees with respect to the day-to-day management of human resources policies and procedures, including academic, non-unionized and unionized groups; the managing of several collective agreements and identification of training and development needs.

• Foster and maintain excellent working relationships with the various stakeholders.

• Participate in the dissemination and implementation of University personnel policies, programs and procedures throughout the unit.

• Partner with the HR Advisor to understand and execute the unit’s human resource and EDI strategy and guiding principles, as they relate to recruitment, retention, compensation practices, organizational policy and work plans.

• Administers the Faculty-level reappointment & tenure process. Liaises with Library reappointment & tenure committee, reappointment and tenure candidates, the Dean and University Secretariat on issues related to regulations, procedures, documentation, and deadlines.

• Administers and ensures the smooth functioning of promotions process to full Librarians. Liaises with managers, candidates, the Dean and University Secretariat on regulations, procedures, documentation, and deadlines.

• Monitor compliance of both University and Library regulations, policies and procedures related to the academic affairs portfolio. Acts as a resource person for the various committees of the library.

• Support recruitment initiatives. Prepare posting, assist in interviews, administer tests, and verify reference as needed. Participate in onboarding and orientation of new employees. Monitor probationary and trial period.

• Organize the administrative aspect of academic searches. Assist the Advisory Selection Committee with advertisement, travel and accommodation arrangements, scheduling meetings and activities, and assembling recruitment dossiers. Prepare expenses reports for candidates as needed.

• Monitor and initiate appointments and reappointments, salaries and stipends, according to policies and procedures. Ensure applications for sabbatical leaves are complete and submitted on time. Ensure effective processing of documentation pertaining to terminations, retirements and leaves.

• Assist with all aspects of management salary policy.

• Initiate various types of leaves such as maternity/parental leave, leave of absence, and medical leave.

• Monitor staff members on work permits. Follow-up to ensure timely completion of work permit renewal documentation.

• Ensure maintenance of training records and evaluations for all employees of the unit.

• Protects the integrity and confidentiality of the unit’s personnel records and systems.

• Compile statistics on management of human resources, produce reports and update documents as required.

• Participate in special projects and perform other duties as required.

Other Qualifying Skills and/or Abilities:

Previous experience in HR related functions and activities. CHRA designation is an asset. Prove