Applications Management Officer

Company Description

THE OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General.  Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid.  As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE CONFERENCE, SECURITY AND INFRASTRUCTURE SERVICE (EXD/CSI)

Within the OECD's Executive Directorate (EXD), the Conference, Security and Infrastructure Service (EXD/CSI) is responsible in particular for the conference services, language services (interpretation and translation), safety and fire security of OECD staff, delegates and visitors and the management and operation of OECD buildings facilities in Paris and at OECD Centres abroad. 

THE BUILDINGS, LOGISTICS AND SERVICES DIVISION (BLS)

Within EXD/CSI, the Buildings, Logistics and Services Division (BLS) is responsible for the development, management and smooth running of hard and soft facilities services as well as for strategic and operational space planning over a combined surface area of 100,000 square meters and around 4,000 workstations in Paris, France. BLS coordinates a large number of external service providers to deliver services within maintenance, catering, cleaning, travel as well as workplace project management.

THE POSITION

EXD/CSI/BLS is looking for an Applications Management Officer who will be responsible for the management of software applications used in the technical fields of maintenance, construction and real estate planning. The selected candidate will report to the Head of Real Estate Planning and closely collaborate with other Units across CSI and with the CSI digital team.

Job Description

Main Responsibilities

Applications management

• Manage software applications used in BLS for building and space planning activities, supervising their installation, upgrade and daily maintenance.
• Provide support to the users of these applications and conduct training when needed.
• Ensure the development and running of the Organisation’s Integrated Workplace Management System (IWMS).
• Plan out and assist in building software applications needed for the smooth operation of the Organisation’s facilities services.
• Develop and ensure interoperability between all software applications used in BLS.
• Contribute to documentation updates and ensure that the latest available versions are easily accessible.
• Ensure technology watch on digital tools for buildings and real estate.

Administrative Support

• Assist BLS Heads of Unit in the preparation and assessment of Calls for Tender on software applications related to the activities of the Division.
• In collaboration with the CSI digital team, prepare and compile data for reporting purposes on the Division's activities.
• Provide back-up to the Division’s helpdesk when needed.

Qualifications

Ideal Candidate Profile

Academic Background

• University degree in computer science and/or construction.

Professional Background

• A minimum of 3 years’ experience in managing software appl