Program Coordinator

About Ogilvy  

Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.

About Ogilvy Health

Ogilvy Health is focused on driving superior outcomes in the ever-changing healthcare environment, an increasingly complex and evolving marketplace. We inspire brands and people to impact the world by keeping our audiences’ health and wellness needs at the center of every touchpoint. Ogilvy Health delivers insight, creativity, innovation, and engagement solutions for all healthcare stakeholders, patients, and consumers across the healthcare continuum. Through borderless creativity—operating, innovating, and creating at the intersection of Ogilvy’s capabilities and global talent—Ogilvy Health brings forth world-class creative solutions for its clients.

Over the past year alone, the Ogilvy network has been recognized with the following:

• Global Agency Network of the Year (Ad Age)
• Global Agency of the Year (Adweek)
• One of the “Best Places to Work” for LGBTQ+ equality (Human Rights Campaign’s Corporate Equality Index)
• Most Effective Agency Network (Effie Worldwide)
• Agency Network of the Year (Clio Awards)
• Network of the Year (One Show)
• Global Network of the Year (LIA Awards)
• Gartner Magic Quadrant Leader
• Most Awarded Agency (Influencer Marketing Awards)
• …and Ogilvy was the first agency network to secure the top rankings on both WARC’s Creative 100 and Effective 100 in consecutive years

For more information on us, visit OgilvyHealth.com, or follow Ogilvy Health on LinkedIn, Instagram, Facebook, X, and Threads.

About the Role  

The Program Coordinator will act as the internal liaison between account and program management, medical, editorial, production, creative services and finance.

What You’ll Do 

• Assist in creation of internal timelines to ensure timely completion of projects
• Manage internal timelines to ensure project progression and timely completion
• Route all projects through internal departments and client reviews
• Review copy and layout to ensure that team, client, and RC comments are addressed
• Communication with client where needed on day-to-day project status and follow-up on outstanding deliverables
• Coordinate submissions for RC/MRC and handoff to Reg Ops
• Prepare, maintain, and disseminate team hot sheet(s)
• Chair team hot sheet meetings
• Prepare, maintain, and disseminate status reports
• Participate in client status meetings
• Assist PD in regular monitoring of budgets

What You’ll Need  

• 1-2 years of Agency experience desired
• Strong organizational, communication, written and interpersonal skills
• Must be detailed oriented and able to manage multiple competing priorities within a predetermined timeline
• Experience with