Administrative & Marketing Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative & Marketing Coordinator

Job Profile Title

Administrative Coordinator

Job Description Summary

The Penn Neurogenetics Therapy Center within the Department of Neurology is seeking a detail-oriented, service focused Administrative Coordinator. The Administrative Coordinator will play an integral role in supporting the PNTC's daily operations, providing support to the Center Director as well as Center administrative and marketing activities.

Job Description

Job Responsibilities

1) Maintain the PNTC Director calendar and coordinate all meetings.  
2) Coordinate and provide hands-on support for PNTC meetings (leadership meetings, group events, guest visits, symposia, educational opportunities, etc.)
2) Coordinate applicable PNTC travels/lodging reservations.
3) Process and track eligible purchases and expense reimbursements.
4) Submit and track purchase orders and supply requests, equipment maintenance and repairs, facilities requests. Support relevant on-site activities.  
5) Assist with the administrative onboarding of new center staff.
6) Assist with document maintenance and submission of grants and manuscripts.  
7) Coordinate marketing initiatives, including content collection, preparation of website, social media, and newsletter updates, and ongoing maintenance and updating of all PNTC platforms.
8) Other duties and responsibilities as assigned.

The job pay range encompasses the full range of employees from new hires to the salaries of Penn employees with many years of experience and seniority. It is not a precise indicator of the new salaries of new hires when working at the top end.

The position is hybrid eligible and contingent on continued funding.

Qualifications

• High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Preferred: Highly organized with strong prioritization and time-management skills. Strong written and verbal communication skills, with the ability to interact professionally with faculty, staff, and external stakeholders. Demonstrated attention to detail, sound judgment, and a high level of initiative. Experience supporting senior leadership and coordinating meetings, events, or complex schedules. Experience assisting with marketing or communications activities, including content coordination and maintenance of websites, social media, or newsletters.

Job Location - City, State

Philadelphia, Pennsylv